Documents Controller

Role overview

Key responsibilities

• Prepare, organize, review, file, and maintain project and company documents; manage numbering, revisions, registers, and tracking logs.
• Prepare letters, transmittals, submissions, reports, quotations, forms, and other official documents; check them for accuracy, completeness, formatting, and consistency.
• Maintain organized digital and hard-copy filing systems and ensure documents are properly named, dated, approved, and stored.
• Track incoming and outgoing documents, approvals, comments, and pending submissions; follow up with staff, clients, consultants, and suppliers.
• Maintain Excel registers for submissions, approvals, correspondence, and project records; scan, archive, retrieve, and distribute documents.
• Maintain confidentiality, control superseded versions, and support management with project records, reports, and presentations.

Requirements

• Excellent knowledge of Microsoft Word, Excel, PowerPoint, PDF editing, and document formatting.
• Strong experience in document control, administration, or project documentation.
• Excellent English writing and communication; very good typing, filing, and computer skills.
• Strong attention to detail and ability to identify documentation errors and manage multiple projects and deadlines.
• Experience preparing professional reports, letters, tables, registers, and submissions; knowledge of document numbering, revision control, and document registers.
• UAE experience in an engineering, surveying, construction, consultancy, or technical company is preferred.
• The preferred candidate is organized, responsible, professional, detail-oriented, and able to manage project documentation independently with minimal supervision.

Pay

• Pay is AED 2,500 to AED 3,000 per month.

Workplace

• Work location is in person.