Document Specialist

Cozen O'Connor is seeking a full-time Document Specialist to join our Document Production Center (DPC).

This remote position supports attorneys and legal staff by producing, formatting, revising, and managing a variety of legal documents while ensuring accuracy, consistency, and timely delivery.

• Monday – Thursday: 3:30 PM – 11:30 PM ET
• Saturday: 9:00 AM – 5:00 PM ET
• 35 hours per week

• Transcribe, revise, proofread, and format legal documents, correspondence, pleadings, discovery materials, reports, and digital dictation.
• Utilize Adobe Acrobat Pro for PDF conversion, editing, OCR, Bates numbering, file management, and document production tasks.
• Prepare mail merges and format documents using DocXtools, Litera, Best Authority, and other legal technology tools.
• Create tables of contents, tables of authorities, bookmarks, hyperlinks, and electronic closing binders.
• Produce professional PowerPoint presentations, complex Excel spreadsheets, timelines, and organizational charts using Word, Visio or PowerPoint.
• Support DocuSign, E-Notary, Page Vault, and other document management processes.
• Enter attorney time.
• Assist with additional projects as assigned.

• Minimum 3 years of document production or word processing experience.
• Typing speed of 50+ words per minute.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, Windows 10/11, Outlook, and iManage or a comparable document management system.
• Experience with legal document formatting, proofreading, and production software preferred.
• Strong attention to detail, organization, time management, and communication skills.
• Ability to manage multiple priorities in a fast-paced, remote environment.
• High school diploma or equivalent required.