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Billing Coordinator

Cozen O'Connor
Philadelphia, USA
Full-time
Mid
Hybrid
USD 60000-85000 yearly / year
Discovered 1 months ago
Microsoft OfficeMicrosoft ExcelAderant

Full Job Posting

Responsibilities

  • Prepare and distribute monthly pre-bills and ad hoc billing submissions in accordance with client and attorney requirements
  • Review and process narrative revisions, time adjustments, and cost corrections to ensure billing accuracy and compliance
  • Generate and finalize client invoices in a timely and accurate manner
  • Prepare LEDES and other electronic billing file formats to meet client-specific e-billing requirements
  • Submit invoices through various electronic billing platforms and vendor portals
  • Monitor invoice submissions, resolve transmission issues, and ensure successful delivery and acceptance of e-bills
  • Maintain accurate records of client billing guidelines, outside counsel guidelines (OCGs), and billing requirements
  • Establish and maintain client-specific rate structures, exception rates, and billing arrangements within the Firm's financial systems
  • Manage an assigned portfolio of attorneys and clients by maintaining current billing preferences, proforma status, billing schedules, and special client requirements
  • Partner with attorneys, legal assistants, and finance team members to address billing inquiries and support the timely completion of billing activities
  • Identify and escalate billing issues that may impact invoice submission, client compliance, or revenue realization

Qualifications

  • Demonstrated ability to manage a high-volume workload, prioritize competing deadlines, and adapt to changing business demands
  • Proficiency in Microsoft Office Suite, including Microsoft Excel and Word
  • Experience with legal billing software, preferably Aderant, and electronic billing platforms is strongly preferred
  • Strong written and verbal communication skills with exceptional attention to detail and accuracy
  • Ability to work independently while collaborating effectively within a team environment
  • Proven organizational, analytical, and problem-solving skills
  • Ability to maintain professionalism and provide exceptional service when interacting with clients, attorneys, paralegals, and administrative staff
  • High school diploma or GED required
  • Prior law firm billing experience preferred The anticipated salary range for this position is $60,000 to $85,000. This range represents the Firm's good-faith estimate of potential compensation at the time of posting. Actual compensation will be determined based on several factors, including relevant experience, qualifications, skills, and geographic location.

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