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Document Digitization Specialist (Classified Records) - Temporary/Part-Time

Torch Technologies
Huntsville, USA
Part-time
Mid · 3+ years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

Key Responsibilities:

  • Document Scanning: Retrieve paper files from GSA-approved safes and scan documents into designated digital formats following exact file naming, folder structure, and metadata protocols.
  • Quality Assurance (QA): Perform 100% visual and structural quality checks on all scanned images to ensure legibility, correct orientation, completeness, and lack of cut-off text or missing pages.
  • Secure Storage: Upload and catalog verified digital files directly onto designated classified file servers or document management repositories in compliance with internal taxonomy and access controls.
  • Document Disposition & Destruction: Safely prepare and execute the destruction of hard-copy documents in full compliance with federal standards following digital confirmation.
  • Chain of Custody & Accountability: Maintain accurate project logs recording file inventory, daily scanning counts, verification logs, and destruction certificates.
  • Safe Handling: Ensure GSA-approved containers remain secured according to security standards whenever unattended.
  • Required Qualifications & Experience:
  • Citizenship: US Citizenship.
  • Experience: 1+ years of experience in document management, digital scanning operations, data entry, or secure records management. High School Diploma or equivalent. A minimum of 3 years clerical experience with at least 3years in a government security environment.
  • Technical Skills: Familiarity with high-volume production scanners, optical character recognition (OCR) software, standard file naming conventions, and secure network file structures.
  • Security Protocol: Proven understanding of handling, marking, storing, and disposing of classified/sensitive paper and electronic records.
  • Attention to Detail: High precision in verifying document accuracy, page counts, and image clarity.
  • Physical Requirements: Ability to lift up to 25 lbs (file boxes/binders), perform repetitive motions (scanning/feeding pages), and stand/sit for extended periods.
  • Clearance: Active Secret Security Clearance.

Preferred Qualifications:

  • Prior experience working inside a SCIF or secure area.
  • Knowledge of NARA (National Archives and Records Administration) or DoD document destruction guidelines.
  • Experience operating heavy-duty industrial or cross-cut document shredders.
  • Note on Security & Logistics: Because this role involves direct physical access to classified documents and GSA security containers, remote work or telework is not permitted. All tasks must be completed entirely within the physical secure area.
  • Schedule: Part-Time Temporary on call.
  • Work Location: Customer- site
  • Travel: Yes, Up to 20%
  • Relocation Assistance Available: No
  • Position Contingent Upon Award of Contract: No
  • #LI-TS1

Benefits:

  • Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.
  • Applying to Torch Technologies:
  • Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.
  • If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to [email protected]. Thank you for your interest in Torch Technologies.

Qualifications

  • 1+ years of experience in document management, digital scanning operations, data entry, or secure records management. High School Diploma or equivalent. A minimum of 3 years clerical experience with at least 3years in a government security environment.
  • Familiarity with high-volume production scanners, optical character recognition (OCR) software, standard file naming conventions, and secure network file structures.
  • Security Protocol: Proven understanding of handling, marking, storing, and disposing of classified/sensitive paper and electronic records.
  • Attention to Detail: High precision in verifying document accuracy, page counts, and image clarity.
  • Physical Requirements: Ability to lift up to 25 lbs (file boxes/binders), perform repetitive motions (scanning/feeding pages), and stand/sit for extended periods.
  • Clearance: Active Secret Security Clearance.

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