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Document Controller

WSP USA Inc.
Riyadh, KSA
Full-time
Mid · 5+ years experience
Onsite
Discovered 3 weeks ago
sharepoint

Full Job Posting

Qualifications

  • Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or related discipline.
  • 5+ years of document control experience on large-scale infrastructure, transportation, utilities, or construction projects.
  • Strong experience using Electronic Document Management Systems (EDMS) such as Aconex, EDMS, SharePoint, or similar platforms.
  • Good understanding of document control procedures, workflows, and project lifecycle requirements.
  • Strong organizational skills with high attention to detail.
  • Excellent communication and coordination abilities.
  • Proficiency in Microsoft Office applications.
  • Previous experience on projects within Saudi Arabia is preferred.
  • Ability to work in a fast-paced project environment and manage multiple priorities.

Responsibilities

  • The Document Controller will play a critical role in maintaining the integrity, accuracy, and accessibility of project documents throughout the project lifecycle. The successful candidate will work closely with project teams, consultants, contractors, and clients to ensure efficient document management and timely information flow.
  • Manage incoming and outgoing project correspondence and documentation.
  • Maintain document control systems, registers, and databases.
  • Ensure all project documents are correctly classified, filed, tracked, and archived.
  • Control document numbering, revision status, distribution, and transmittal processes.
  • Monitor document workflows and ensure timely submission and approval cycles.
  • Coordinate with project teams, contractors, consultants, and clients regarding document-related matters.
  • Prepare document control reports and status updates as required.
  • Ensure compliance with project-specific document management procedures and quality standards.
  • Support audits and document retrieval requests.
  • Maintain confidentiality and security of project records.

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