Document Controller

Job Summary

Document Controller

Key Responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure all project documents are properly reviewed, approved, and issued according to document control procedures.
• Maintain accurate document registers, logs, and tracking systems.
• Control revisions and ensure that only the latest approved documents are available for project use.
• Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals.
• Archive project documents in both electronic and hard-copy formats in accordance with company policies.
• Prepare document transmittals, correspondence, and reports.
• Monitor document submission schedules and follow up on overdue documents.
• Support engineering and project teams by ensuring timely access to project documentation.
• Assist in project audits by providing complete and organized documentation records.
• Maintain confidentiality and security of project information and records.
• Ensure compliance with quality management systems, document control procedures, and contractual requirements

Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5+ years of experience as a Document Controller in construction or engineering projects.
• Experience working with consultants, contractors, and multidisciplinary project teams.
• Familiarity with document control standards and quality management systems.
• Experience using Electronic Document Management Systems (EDMS) is preferred.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems such as Aconex, Procore, SharePoint, Autodesk Construction Cloud (ACC), or similar EDMS platforms.
• Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures.
• Excellent data entry, record management, and reporting skills.

Core Competencies

• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Confidentiality and professionalism.
• Problem-solving and analytical skills.
• Teamwork and collaboration.
• Strong documentation and record management capabilities