Document Controller – Real Estate Trustee Office

About This Role

We are looking for a Document Controller to support daily operations by ensuring all client documents are accurate, complete, and properly organized before processing.

This role is ideal for someone highly detail-oriented, structured, and comfortable working in a process-driven environment. You will play a key role in reducing errors, improving efficiency, and supporting transaction teams in delivering smooth and compliant real estate services.

Key Responsibilities

Document Verification & Preparation

• Review client documents for completeness, accuracy, and required formatting
• Ensure all required documents are collected before transactions are processed
• Verify consistency across documents, forms, and system entries
• Flag missing, incorrect, or unclear information for correction

File Management & Organization

• Maintain organized digital and physical records of all documents
• Ensure proper filing and easy retrieval of transaction files
• Track document status throughout the processing cycle
• Maintain document control logs and records

Coordination & Support

• Work closely with Customer Service and Transaction Officers to prepare files
• Support smooth handover of verified documents for processing
• Assist in managing document flow between departments
• Communicate clearly with internal teams regarding document requirements

Compliance & Quality Control

• Ensure all documents meet internal procedures and regulatory standards
• Maintain confidentiality of sensitive client information
• Support internal audits by providing accurate documentation
• Help reduce errors and rework through proper document checks

Requirements

• Previous experience in document control, administration, or data handling roles
• Experience in real estate, banking, legal, or regulated environments is a plus
• Strong attention to detail and accuracy
• Highly organized with good file management skills
• Ability to work with structured processes and repetitive tasks
• Good computer skills (Microsoft Office, document systems, CRM platforms)
• Good communication skills and ability to coordinate with teams
• Fluency in English required; Arabic is an advantage.

Salary & Benefits

• Competitive Salary: Based on experience
• Work Visa sponsorship
• Medical insurance
• 30 days of paid annual leave
• Structured and professional working environment

Work Arrangement

• Full-time, on-site role

Why Join Us?

• Be part of a structured, process-driven real estate operation
• Play a key role in ensuring accuracy and efficiency
• Work within a professional and compliance-focused environment
• Opportunity to grow within operations and administration

Detail-oriented and organized? Join a role where accuracy makes the difference. Apply now.