Document Controller / Project Admin- Aviation

Job Description

Document Control & Information Management

• Establish, manage, and maintain project document control systems in line with WSP and client procedures.
• Register, distribute, track, and archive all project documents including drawings, specifications, reports, correspondence, and submissions.
• Ensure version control, document accuracy, and timely circulation to relevant stakeholders.
• Support document submissions to clients, authorities, and external parties, ensuring compliance with agreed workflows and timelines.

Project & Administrative Support

• Provide day-to-day project administrative support to aviation design teams and project managers.
• Coordinate internal and external communications related to project documentation.
• Support design review cycles, transmittals, and approval processes.
• Assist with meeting coordination, including agendas, minutes, and action logs where required.

Coordination & Compliance

• Liaise with multidisciplinary teams (architecture, engineering, planning, and specialist consultants) to ensure smooth information flow.
• Ensure document control activities align with project quality, audit, and governance requirements.
• Maintain confidentiality and data security across all project records.
• Support mobilisation, onboarding documentation, and general project admin activities as required.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Engineering, or a related field (preferred).
• Proven experience as a Document Controller or Project Administrator, ideally on aviation / infrastructure / design-based projects.
• Strong knowledge of document control processes, workflows, and best practices.
• Experience using document management systems (EDMS) and Microsoft Office applications.
• High attention to detail, strong organisational skills, and the ability to manage multiple priorities.
• Clear communication skills and confidence working with multidisciplinary teams and senior stakeholders.
• Experience in the Middle East and familiarity with consultant-led design environments is an advantage.
• Imagine a better future for you and a better future for us all.
• Join our close-knit community of talented individuals who share your passion for making a positive impact.
• Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
• With us, you can.
• Apply today.