Document Controller/PMIS Manager

About This Role

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Overview: We are currently looking for a PMIS Manager responsible for establishing and managing all project documentation and information systems throughout construction project lifecycle, ensuring accurate document control, PMIS administration, and data integrity to support efficient project delivery.

Key Responsibilities: Document Management & Control

Establish and maintain document control procedures aligned with project requirements and industry standards

Manage distribution, tracking, and archiving of drawings, specifications, submittals, RFIs, change orders, and contracts

Implement version control protocols and maintain document registers with complete audit trails

Coordinate document review and approval workflows across stakeholders

Ensure compliance with contractual retention and retrieval requirements

PMIS Administration

Administer and optimize PMIS platforms (Procore, Aconex, BIM 360, or similar)

Configure system modules, manage user access, and provide training to project teams

Develop standardized templates, forms, and reporting structures

Generate reports and dashboards tracking project metrics and document status

Troubleshoot system issues and coordinate with IT/software vendors

Quality Assurance & Compliance

Conduct regular audits of document control processes

Verify submissions meet project specifications before distribution

Maintain compliance with ISO standards and regulatory requirements

Support quality management documentation and closeout packages

Coordination & Reporting

Serve as primary contact for document-related inquiries

Train team members on document control procedures and PMIS functionality

Generate status reports on submittals, RFIs, transmittals, and critical documentation

Support project closeout including as-built documentation and O&M manuals

Required QualificationsEducation & Experience

Bachelor's degree in Construction Management, Engineering, or related field (or equivalent experience)

5-7 years in document control or PMIS management within construction

Experience managing large-scale construction project documentation

Proven proficiency with major PMIS platforms

Technical Skills

Advanced proficiency in document management systems and construction software

Strong Microsoft Office Suite skills, particularly Excel

Familiarity with BIM workflows and CAD file formats

Experience with cloud-based collaboration platforms

Professional Competencies

Exceptional organizational skills with meticulous attention to detail

Strong understanding of construction processes and documentation requirements

Knowledge of construction contracts, specifications, and compliance standards

Excellent communication and problem-solving abilities

Ability to manage multiple priorities in fast-paced environments

Preferred QualificationsCertifications: CDC, PMIS platform certifications

ISO 9001 quality management system experience

Background in construction administration or project controls

Knowledge of AIA, CSI standards, or LEED documentation requirements

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.