Document Controller (Maintenance Department)
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Key skills for this role
About the Role
We are looking for a highly organized and detail-oriented Document Controller to join our Maintenance Department. If you have strong administrative skills, enjoy working in a fast-paced environment, and have experience managing documentation and coordinating maintenance activities, we'd love to hear from you.
Key Skills for This Role
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Job Summary
We are looking for a highly organized and detail-oriented **Document Controller** to join our Maintenance Department.
If you have strong administrative skills, enjoy working in a fast-paced environment, and have experience managing documentation and coordinating maintenance activities, we'd love to hear from you.
Key Responsibilities
- Manage and maintain maintenance documentation, including work orders, service reports, manuals, drawings, and AMC records.
- Ensure documents are properly controlled, updated, approved, and easily accessible.
- Coordinate preventive maintenance schedules, repairs, and Annual Maintenance Contract (AMC) service visits.
- Prepare purchase requisitions, purchase orders, and process maintenance-related invoices.
- Maintain vendor documentation and monitor contract validity.
- Prepare maintenance reports and track departmental performance metrics.
- Coordinate with maintenance staff, contractors, vendors, and internal departments to ensure timely completion of maintenance activities.
- Provide day-to-day administrative support, including filing, correspondence, scheduling meetings, and handling departmental communications.
Qualifications
- High school diploma or equivalent.
- 1–2 years of administrative or document control experience, preferably in a maintenance, facilities management, or engineering environment.
- Strong organizational skills with excellent attention to detail.
- Proficiency in Microsoft Office and document management systems.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- Basic knowledge of maintenance operations is an advantage.
What We'Re Looking For
- Strong organizational and multitasking abilities.
- Excellent communication and coordination skills.
- A proactive, dependable, and team-oriented professional.
- Commitment to maintaining accurate records and supporting efficient maintenance operations.
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