Document Controller - KSA National

Role overview

Document control and project duties

• Implement and manage the approved EDMS, such as Aconex or an equivalent platform, for project documentation.
• Develop and enforce document numbering, filing, and transmittal procedures.
• Receive, log, distribute, and track contractor submissions, including shop drawings, material requests, method statements, specifications, calculations, RFIs, as-built drawings, and O&M manuals.
• Track submission review status, return reviewed documents with Comment Review Sheets, and monitor open and closed comments.
• Control project correspondence, instructions, notices, reports, formal transmittals, and communication records.
• Support daily, weekly, and monthly reporting and prepare document-control metrics and progress updates.
• File quality records, including ITPs, MIRs, WIRs, inspection records, test results, and NCRs.
• Support completion dossier and handover package preparation; maintain records for audits, claims, variations, and regulatory compliance.
• Archive project records securely and in an indexed structure at close-out; guide the supervision team on document procedures and EDMS use.
• Coordinate with discipline leads to support timely submission review and response.

Qualifications and competencies

• At least five years of relevant document-control experience on major construction projects.
• Diploma or bachelor’s degree in Business Administration.
• Experience with EDMS platforms such as Aconex, SharePoint, or equivalent.
• Strong knowledge of FIDIC contracts and construction documentation workflows.
• Proficiency in Microsoft Office Suite and EDMS software.
• Excellent written and verbal English communication; Arabic is an advantage.
• Ability to work independently and manage high documentation volumes under pressure.
• Understanding of construction processes, shop drawings, technical submissions, and quality records; commitment to confidentiality and data integrity.

Role location

• The description identifies the opportunity as based in Jeddah, Saudi Arabia.

Benefits and workplace offerings

• The company describes a competitive package and benefits, hybrid working arrangements, development opportunities, counselling, workplace clinics, and employee activities.