Document Controller

Job purpose

Document control duties

• Establish and maintain document control procedures, registers, and filing systems for interior design projects.
• Receive, check, register, and distribute drawings, specifications, material submittals, samples, schedules, contracts, correspondence, and other project records.
• Assign document numbers, revision numbers, status codes, and transmittal references in line with company procedures.
• Track reviews, approvals, revisions, and submission deadlines; follow up with responsible team members.
• Identify outdated or superseded documents and remove them from active use.

Coordination and records

• Coordinate document exchanges among designers, project managers, consultants, contractors, suppliers, and clients.
• Maintain records of drawing and submittal submissions, comments, approvals, and resubmissions.
• Organize electronic and hard-copy project files for authorized users to retrieve quickly.
• Support meeting minutes, reports, project correspondence, and handover documents.
• Maintain confidentiality and apply appropriate access controls to company and client information.
• Assist with audits, close-out records, operation and maintenance manuals, warranties, and as-built documentation; report missing, incomplete, overdue, or conflicting documents.

Requirements

• Diploma or bachelor's degree in business administration, information management, or a related field; equivalent experience may be considered.
• Previous document control experience; experience in interior design, architecture, fit-out, construction, or a related industry is preferred.
• Familiarity with technical drawings, revision tracking, submittals, transmittals, and project correspondence.
• Proficiency in Microsoft Office and electronic document management or project platforms.
• Strong organization, attention to detail, communication, deadline management, and responsible handling of confidential information.
• Knowledge of project documentation standards and local requirements is an advantage.
• English is required; three years of Document Controller experience is preferred.

Work arrangement

• Full-time, on-site work in Abu Dhabi.