Document Controller
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About the Role
We are seeking an experienced Document Controller to manage and control all project documentation for a high-end hospitality development (resort and hotel). The role involves ad.
Key Skills for This Role
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Overview
We are seeking an experienced Document Controller to manage and control all project documentation for a high-end hospitality development (resort and hotel).
The role involves administering ACONEX EDMS, ensuring full compliance with project and client requirements, and supporting multidisciplinary teams through accurate, timely, and secure document management.
This position requires 8-10 years of document control experience on large construction or hospitality projects.
What You'll Be Doing
- Manage all incoming and outgoing project documentation (drawings, specifications, RFIs, submittmits, correspondence) using ACONEX EDMS in line with project procedures.
- Maintain and administer document control workflows, numbering systems, and revision control to ensure only current, approved documents are in circulation.
- Coordinate with design client, contractors, hotel operators, and internal teams to ensure timely submission, review, and approval of documents.
- Monitor document review cycles, follow up on overdue actions, and provide regular status reports and logs to project management.
- Maintain accurate and audit-ready registers, transmittals, distribution matrices, and archiving structures for all hospitality project records.
- Support and train project team members on ACONEX usage, document control procedures, and best practices specific to hospitality projects.
- Participate in internal and external audits, ensuring full compliance with client requirements, contractual obligations, and QA/QC standards.
- Prepare handover documentation sets, as-built records, and closeout documentation packages for resort and hotel operations.
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