Lead Document Controller

Overview

Job Description

Document Control Lead

What You'll Be Doing

• Serves as the document control job leader, providing technical guidance to lower-level Document Control Specialists assigned to the project.
• Reviews work produced to ensure timely and accurate results.
• Completes performance evaluations for those assigned.
• Implements document/data management solutions with a primary focus on document control and records management.
• Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility.
• Works with other staff members as needed to develop and improve services.
• Responds to changing technology environment and participates in decision making activities relating to customers' needs.
• Provide assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.

What Required Skills You’ll Bring

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum of 5 years of experience in document control or records management, with at least 2-3 years in a leadership or supervisory role.
• Proven experience in managing document control systems and teams for large-scale projects or organizations.
• Experience with document management software such as Aconex, Procore, SharePoint, or similar platforms.
• In-depth knowledge of document control procedures, standards, and regulations (ISO, industry-specific standards).
• Strong organizational skills, with the ability to manage large volumes of documents efficiently.
• Excellent attention to detail, ensuring accuracy and completeness of all documents.
• Ability to lead and manage a team, ensuring productivity and compliance with project deadlines.
• Strong communication skills, both written and verbal, to facilitate communication with stakeholders at all levels.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with document management systems.

What Desired Skills You’ll Bring

• Certification in document control (e.g., Certified Document Controller or ISO 9001) or records management.
• Strong knowledge of legal and regulatory document retention requirements.
• Familiarity with document control systems and project management and enterprise resource planning (ERP) software.
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
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• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.