Document Controller

Role overview

Responsibilities

• Process documents through established procedures and project requirements; maintain numbering, approval, signature, and distribution processes.
• Receive, track, register, and monitor documents in approved systems; maintain databases, registers, transmittals, logs, records, and reports.
• Scan, file, archive, and maintain electronic and hard-copy documents, and distribute project correspondence to stakeholders.
• Expedite reviews, approvals, signatures, and releases for contractor, consultant, supplier, and internal documentation.
• Support the Resident Engineer and project staff with filing, correspondence, reports, meeting coordination, and document retrieval.

Required qualifications and skills

• Diploma in any discipline from an accredited institution.
• At least 3 years of relevant experience, including 2 years in document control on engineering, construction, infrastructure, or transportation projects.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; working knowledge of EDMS and document control processes.
• Experience maintaining document registers, transmittals, correspondence logs, and project filing systems.
• Strong organization, accuracy, English communication, prioritization, and deadline management skills.

Desired skills and experience

• Experience supporting construction supervision, transportation, ITS, infrastructure, or government projects is desired.
• Knowledge of project correspondence procedures, document workflows, and records management best practices is desired.
• Experience with client-driven document management systems and reporting requirements is desired.
• Arabic language skills are an advantage.