Document Controller

Role overview

Responsibilities

• Track, transmit, and accurately file electronic engineering documents, drawings, and correspondence.
• Create and update project deliverable registries; perform quality assurance on outgoing documents.
• Assign and track project document numbers and revisions.
• Support engineering deliverables, proposals, and marketing collateral with advanced word processing, technical editing, and quality assurance.
• Create and maintain project-specific file transfer protocol sites.
• Coordinate information across offices and work-sharing teams and manage document control and distribution.
• Support project controls and reporting, estimating, planning, document control, and project administration.
• Set up projects in Oracle and monitor engineering budgets.
• Coordinate weekly and monthly project and budget reports.
• Liaise with client project control staff and project managers; track invoices and payments with project accounting.
• Perform other duties as assigned.

Qualifications

• Certificate, diploma, or degree in business, finance, or a related technical field.
• Two to five years of experience in document control and/or administration.
• Strong skills in Word, Excel, and PDF editing software.
• Strong conceptual and analytical skills, attention to detail, interpersonal and communication skills, and time management.
• Strong document formatting and editing skills; able to learn quickly and apply new skills.
• Oracle experience is an asset.
• Experience with Livelink, SDx (In Concert), or another electronic document management system is an asset.

Work arrangement

• Hybrid work model with office time at a GTA office in Toronto and/or Burlington or the Calgary office.
• The company describes its hybrid model as balancing office days with working from home.

Compensation

• Salary range is $60,000 to $70,000 annually.
• Expected salary may vary based on qualifications, relevant experience, and market conditions.

Benefits and development

• The company describes technical training, mentorship, networking, parental leave, wellness resources, and a benefits program.