Document Controller

Role overview

Responsibilities

• Receive, register, and distribute project documents, including contractor submittals, drawings, method statements, material submittals, letters, and transmittals.
• Track submittal reviews and alert the supervision team to upcoming or overdue deadlines.
• Maintain registers for submittals, RFIs, inspection requests, NCRs, site instructions, test records, correspondence, snags, and defects.
• Maintain the EDMS and filing structure, ensuring correct numbering, revision control, and traceability.
• Upload and exchange documents through client or agreed correspondence platforms when access is provided.
• Control issue of documents and drawings to site and withdraw superseded revisions.
• Compile records for daily, weekly, monthly, and quarterly progress reports.
• Maintain master files and assemble as-built records, test certificates, and PAC/FAC handover documentation.
• Prepare document-status reports and statistics; support internal and client audits.
• Ensure compliance with client and Parsons procedures and maintain confidentiality of project information.

Required qualifications and experience

• Diploma or degree in a relevant field, such as Business Administration, Computer Applications, Information Management, or Engineering.
• At least 2 years of document-control experience on construction or infrastructure projects; consultancy experience in similar work is preferred.
• Strong MS Office skills, including Outlook, Excel, and Word.
• Working knowledge of EDMS, document numbering, and revision control practices.
• Organized, detail-oriented, and able to manage high document volumes across concurrent work sites.
• Good written and verbal communication skills; fluent English reading and writing.
• Available full-time and prepared to work a six-day week as required under the agreement.

Desired skills

• Experience with TAQA Distribution (ADDC/AADC) or equivalent Abu Dhabi or Al Ain utility projects is strongly preferred.
• Familiarity with TAQA Distribution document-control requirements and correspondence systems is desired.
• Experience with Aconex, ProjectWise, SharePoint, or similar EDMS platforms is desired.
• Familiarity with ISO 9001 quality management system document-control requirements is desired.
• Knowledge of Arabic is an advantage.

Work schedule

• Full-time availability is required; the role may require a six-day work week under the agreement.