Document Controller

Role overview

Key responsibilities

• Manage drawings, specifications, RFIs, method statements, material submittals, inspection requests, technical submissions, and correspondence.
• Register and track incoming and outgoing documents; maintain document registers and organized files.
• Control revisions and ensure current approved drawings and documents are available to the project team.
• Distribute documents to stakeholders and maintain transmittal records; track status, approvals, comments, and outstanding submissions.
• Follow up with contractors, clients, engineers, and the project team on pending documents and overdue responses.
• Maintain records of drawings, technical submissions, approvals, correspondence, and meeting minutes.
• Follow project document control procedures and reporting requirements; use a document management system.
• Assist with document audits and maintain project records through construction.
• Manage closeout records, including as-built drawings, O&M manuals, warranties, testing records, and handover documents.

Requirements

• Diploma or bachelor’s degree in Business Administration, Document Control, Engineering, or a related discipline.
• Relevant Document Controller experience on infrastructure or construction projects.
• Good knowledge of document control procedures and project documentation.
• Experience with Aconex, SharePoint, EDMS, or similar document management systems.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organization, attention to detail, communication, and coordination skills.
• UAE infrastructure project experience is preferred.

Onboarding

• New hires are required to attend an in-person Day 1 onboarding at an AECOM office as a condition of employment.

Benefits and work environment

• Benefits may include medical, dental, vision, life, disability, paid time off, leave, voluntary benefits, flexible work options, well-being resources, employee assistance, travel insurance, recognition awards, retirement savings, and employee stock purchase plans.
• The employer describes opportunities for training, development, and work on local and global projects.

About AECOM