DOCUMENT CONTROLLER
Role Overview
The Document Controller manages maintenance-related documentation for the Facilities Management team.
The role ensures accurate records, document tracking, revision control, and compliance with client and company requirements.
Key Skills for This Role
Full Job Posting
Role overview
The Document Controller manages maintenance-related documentation for the Facilities Management team.
The role ensures accurate records, document tracking, revision control, and compliance with client and company requirements.
Responsibilities
- Manage Facilities Management documents and records; receive, register, distribute, track, and archive technical documents, drawings, reports, and correspondence.
- Maintain document numbering, revision control, registers, and client-submission transmittals.
- Make the latest approved drawings, documents, and procedures available to maintenance teams.
- Maintain records for planned and corrective maintenance, work orders, inspections, checklists, and service reports.
- Organize electronic and hard-copy filing, backups, and prompt document retrieval.
- Monitor submissions, approvals, comments, revisions, and resubmissions; coordinate documentation with project teams and clients.
- Prepare periodic maintenance reports and support KPI/SLA reporting, audits, inspections, and client submissions.
- Maintain the confidentiality, accuracy, and integrity of project and facility documents.
Requirements
- Bachelor’s degree or diploma in Business Administration, Document Management, Engineering, or a related field.
- At least 3–5 years as a Document Controller in Facilities Management, Maintenance, Construction, or Engineering projects.
- Strong knowledge of document-control procedures, document registers, and revision management.
- Proficiency in Microsoft Office, especially Excel and Word.
- Experience with DMS/EDMS is an advantage.
- Strong organization, communication, and record-keeping skills; able to work under pressure and manage multiple workflows.
Employment
- Job type: full-time, permanent.
Work location
- Work location is in person.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at TDGISERV Qatar
PLUMBER - FM - MAINTENANCE
, QAT
TDGISERV Qatar is hiring a plumber for facilities maintenance work in Doha. The role covers maintenance, installation, and modification of building water and drainage systems; facilities or maintenance experience is requ
ELV Engineer FM- Temporary
, QAT
The employer is seeking an experienced ELV Engineer to independently diagnose faults and perform repairs, calibration, and preventative maintenance on building systems in a university environment. Applicants need at leas
Fit-Out Supervisor – FM
, QAT
TDGISERV Qatar is hiring a Fit-Out Supervisor to coordinate renovation, refurbishment, maintenance, and fit-out work at client facilities. The role requires a civil engineering or related qualification, 5–6 years of rele