Document Control Manager - Engineering

Role overview

Work arrangement

• The posting identifies the role as hybrid and based in Vancouver, British Columbia, Canada.

Qualifications

• Significant engineering or construction document control leadership experience, typically 10 to 15+ years, with a track record on large capital projects; exceptional candidates with less tenure may be considered.
• Hands-on experience hiring, training, and supervising a document control team; deep knowledge of drawings, specifications, submittals, RFIs, transmittals, as-builts, vendor data, and close-out packages.
• Proficiency with Procore and MS SharePoint; other EDMS and collaboration tools such as Newforma, Aconex, BIM 360, Autodesk Construction Cloud, and Bluebeam are assets.
• Ability to establish numbering, metadata, revision control, and workflow standards and gain adoption across multidisciplinary teams.
• Strong communication and coordination skills, and ability to work effectively in a fast-moving environment.
• Diploma or degree in engineering, technical administration, information management, or related field, or equivalent experience; document control certification is an asset but not required.
• Experience on large documentation-heavy P3, design-build, hospital, institutional, or industrial programs is strongly preferred.

Responsibilities

• Establish and own engineering document control standards, procedures, and governance; assess the function’s needs and build its structure and team.
• Administer Procore and SharePoint EDMS configuration, permissions, folders, templates, and workflows.
• Manage documents end to end, enforce current approved revisions, and set numbering, coding, metadata, and formatting conventions.
• Coordinate document flows and oversee design deliverables, RFI responses, test records, vendor dossiers, and construction records.
• Lead close-out documentation and ensure as-builts and final records are collected, validated, and archived.
• Ensure regulatory, quality, internal, ISO, engineering-code, and project compliance; audit data and storage and resolve gaps.
• Provide system support and training, and report document status and deliverables to project teams and engineering leadership.

Compensation

• Expected base salary starts from $135,000; actual compensation depends on experience, qualifications, and regional market data.
• Total compensation may include an annual incentive bonus and equity; relocation assistance may be available depending on circumstances.

Benefits

• Canada package includes company-paid medical, dental, vision, life, and disability coverage, plus voluntary life and critical illness coverage.
• Benefits include an Employee Assistance Program, virtual health care, RRSP matching, voluntary TFSA, three weeks of annual vacation and paid holidays, development opportunities, and company events.
• The posting lists a hybrid work arrangement.