Document Control Coordinator

Key Responsibilities

• Maintain the document control system for policies, standard operating procedures, work instructions, specifications, forms, logs, food safety plans, quality records, and related controlled materials.
• Assign document numbers and maintain templates, metadata, master document lists, revision histories, effective dates, owners, approvers, retention periods, and distribution records.
• Route new and revised documents through established review and approval workflows, confirming required approvals before release.
• Issue current approved versions and promptly remove, archive, or clearly identify obsolete copies to prevent unintended use.
• Perform routine floor checks to verify current documents and forms are available and completed records are legible, complete, dated, attributable, and filed correctly.
• Coordinate document changes with process owners, including change requests, impact reviews, implementation dates, employee communication, and training acknowledgments.
• Collect, index, scan, file, protect, retrieve, and archive paper and electronic records in line with retention, customer, certification, and regulatory requirements.
• Monitor overdue reviews, missing records, expiring specifications, open actions, and training-document gaps, and escalate unresolved items to the appropriate owner or manager.
• Prepare records for customer, regulatory, certification, and internal audits, and track document-related corrective actions to closure.
• Support onboarding and refresher training on document control procedures, good documentation practices, and electronic quality or document management systems.
• Improve forms and workflows, reduce duplicate records, support the transition from paper to electronic documents, and increase timely record completion.
• Follow facility safety, sanitation, allergen control, GMP, food defense, confidentiality, access control, and personal protective equipment requirements.

Why You’ll Love This Role

Location & Travel Requirements

• On-site role at the Troy, Alabama manufacturing facility.
• First-shift schedule, Monday through Friday, 7:00 a.m. to 3:30 p.m.
• Flexibility for overtime as needed based on plant production.
• No travel required .

Education

Required Qualifications

• At least one year of experience in document control, quality assurance, records coordination, administrative support, or a regulated manufacturing environment.
• Working knowledge of Microsoft Office and shared electronic filing systems, with the ability to learn document management or quality management software.
• Ability to manage confidential information, competing priorities, and time-sensitive requests accurately.
• Ability to read and follow written procedures and communicate effectively with employees at all organizational levels.

Preferred Qualifications

• Associate degree or relevant coursework in quality, food science, business, records management, or a related field.
• Experience in food, beverage, dietary supplement , pharmaceutical , or another regulated manufacturing environment.
• Familiarity with FDA Current Good Manufacturing Practices and FSMA preventive-controls records, with experience supporting HACCP, SQF, BRCGS, FSSC 22000, ISO 9001, or comparable systems.
• Experience with an electronic document management, quality management, enterprise resource planning, or learning management system.
• Training in good documentation practices, internal auditing, technical writing, or food safety.

Success in This Role

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