Document Control Administrator

Job Summary

Responsibilities

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit.
• May develop new reports or revise existing reports, as directed.
• Such reports may be in spreadsheet or graphical formats, or narrative style.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distributes reports as directed by immediate supervisor.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor.
• Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
• May establish and maintain records of equipment, including a log of equipment service dates.
• In charge of the Document control system for the group.
• May initiate requests for service.
• May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate
• Directory as appropriate.
• May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
• Performs other responsibilities associated with this position as may be appropriate.

Qualifications

• High School Diploma 5+ years of relevant experience
• Good written and oral communication, organizational, and interpersonal skills are required.
• Good business English and general office practice skills are required.
• Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.
• **Company:** Pink Neon Advertising
• **Employment Type:** Full Time
• **Experience:** 5 Years
• **Job Type:** Secretarial