Deputy Manager Procurement Auditor

About This Role

JOB SUMMARY

Lead procurement audit activities to ensure compliance with policies, contracts, and regulations. Identify risks, review processes, and recommend improvements to enhance efficiency, transparency, and control

• Review Purchase Order Approval Note Files
• Vendor Onboarding and Assessment:
• Assist in the onboarding process of new vendors, verifying documentation, capabilities, and compliance with procurement standards.
• Ensure vendor qualification aligns with project and organizational needs.
• Verification of Comparative Statements:
• Scrutinize comparative charts prepared by buyers to confirm thorough vendor evaluation and fair negotiations.
• Ensure that all procurement decisions are justified and cost-effective.
• Market Price Validation:
• Regularly assess and benchmark procurement prices against prevailing market rates in the UAE construction industry.
• Raise flags when inconsistencies or overpricing are observed.
• Technical Understanding of Procurement Materials:
• Interpret technical specifications in purchase requests and validate the appropriateness of selected materials or services.
• Liaise with technical teams where required for clarity.
• Review Purchase Orders
• To ensure all item/BOQs including FOCs are captured in line with PO approval note.
• To ensure all specifications are correctly captured in line with PO approval note
• To ensure all rate per unit are correctly captured in line with PO approval note
• To ensure all other terms and conditions including payments terms are captured correctly in line with PO approval note.
• To ensure all necessary documents are attached along with PO in Xpedeon
• Communication and Query Resolution
• Independently communicate with procurement teams to clarify or escalate discrepancies and ensure corrective actions are taken.
• Document and follow up on all queries raised.
• Performance Monitoring
• Monitor and report on the efficiency, accuracy, and turnaround time of procurement documentation and approvals.
• Recommend process improvements to enhance procurement audit outcomes.
• Risk Identification and Mitigation
• Identify procurement-related risks such as single vendor dependency, price inflation, or contract ambiguities.
• Propose preventive or corrective measures to reduce risk exposure.
• Reporting and Documentation:
• Maintain detailed records of audit findings, vendor assessments, and PO reviews.
• Prepare periodic reports for management summarizing audit activities, trends, and recommendations.
• Ensure adherence to corporate policies, governance standards and regulatory requirements.
• Mentor and guide junior audit staff in performing audit procedures and documentation.
• Collaborate with Finance, Procurement and Project Teams for smooth implementation of audit recommendations.

COMMUNICATION & WORKING RELATIONSHIPS:

Internal:

• Senior Manager - Audit
• Relevant Departments
• Senior Management

External:

• Vendors / Contractors (as needed)
• Regulatory Authorities (if applicable)

FRAMEWORKS, BOUNDARIES & DECISION-MAKING AUTHORITY:

• Operates within the Internal Audit framework and organizational policies.
• Authorized to review, report and recommend procurement audit findings.
• Escalates critical non-compliance, risk or process issues to Internal Audit Head and senior management.

QUALIFICATION &EXPERIENCE:

• Should be an engineer, either civil or mechanical.
• Has worked as a buyer for atleast 5 years in UAE construction industry.
• 5–8 years of experience in procurement, internal audit, or related roles.
• 5–8 years of relevant experience, including mandatory UAE experience in a similar role.

SKILLS & COMPETENCIES

• Strong understanding of end-to-end procurement cycle
• Ability to assess supplier risk, cost control and contract compliance
• Experience with ERP systems (SAP, Oracle) and procurement modules
• High attention to detail and analytical thinking
• Excellent report-writing and communication skills
• Familiarity with UAE laws (VAT, ESR, AML)
• High integrity, objectivity and professional scepticism
• Strong stakeholder management and negotiation skills.
• Ability to work under pressure and manage multiple audits simultaneously.