Deputy Manager - Administration
About the Role
The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.
Full Job Posting
Qualifications
- Educational Qualification: Graduate
- Experiences: Minimum of 05 + years work experience in overall Site admin related jobs – Guesthouse, Vehicle & Vendor Management, Bill processing, employee engagement activities. labour law & other related statutory knowledge.
- Good multitasking skills, accuracy and attention to details. Open to learning with a positive attitude and work in a team environment. Demonstrate teamwork and customer service skills. Should be from Marine or Infrastructure companies.
Responsibilities
- Office Operations Management:
- Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
- Logistics Coordination:
- Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.
- Resolve any transportation-related issues or delays in a timely and efficient manner
- Service Coordination:
- Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
- Inventory and Procurement:
- Oversee office supplies, equipment inventory, and procurement.
- Employee Onboarding:
- Assist in onboarding new employees by preparing workspaces and equipment
- Vendor Coordination:
- Coordinate office maintenance and repairs with external vendors.
- System management:
- Knowledge for SAP
- Documentation & reporting:
- Prepare reports, presentations, and other administrative documents.
- Cafeteria and Visitor Management:
- Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
- Facility Cleanliness:
- Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..
- Contractor Supervision:
- Supervise and monitor contractor performance.
- Coordinate with contractors for contract labor compliance documentation.
- Monitor contractor manpower deployment and gate pass compliance.
- Service Improvement:
- Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
- Accommodation Assistance:
- Assist in managing company accommodation, including booking arrangements and maintenance.
- Compliance Assistance:
- Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk
- Training and Development:
- Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
- Digital Mindset:
- Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.
- Key Stakeholders - Internal:
- Department Heads, Human resources
- Direct reports
- Key Stakeholders - External:
- Regulatory Agencies, Service Providers, Suppliers
- The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.
About Adani Group
Adani Group is an Indian multinational conglomerate founded in 1988 by Gautam Adani, headquartered in Ahmedabad. It operates across energy, ports, logistics, mining, airports, cement, real estate, defense, and media, employing over 15,000 people.
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