Deputy Director, Infrastructure Planning (Facilities)

About the Department

Position Duties

• Responsible for leading the program and planning phase for bus maintenance facility projects. Manage a team of two to three project managers, who collectively have responsibility to: Manage projects through the programming/pre-design phase in accordance with the MBTA standards, manuals, policies, and procedures to meet the needs of the MBTA. Identify project requirements with Operations, Safety, Environmental, and System-wide Accessibility and based on site conditions and documentation of issues Develop test fits and conceptual designs using Revit or AutoCAD to support program decision-making and site planning Identify project requirements and conduct project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required. Develop project target budgets based on project scope, comparable examples, and other methods to support obtaining capital funds necessary to complete the project. Represent the department as the primary liaison with major internal clients for the group’s facilities work, including the Stations, Facilities & Structures department, Vehicle Maintenance, Engineering & Maintenance, Transportation, OPSS/Training, and Commuter Rail. Support leadership in conducting program funding oversight activities and coordinate with other departments, including Project Controls, Capital Finance and Capital Planning and Programming Collaborate and coordinate with Environmental, Real Estate and TOD departments, including supporting environmental review and property acquisition. Coordinate and participate in Project Design Group meetings for ongoing design projects including value engineering sessions, constructability reviews, and risk workshops, as required. Organize and prioritize workload of direct reports and be proactive in identifying project needs/requirements and support work assignments that are program specific, including management of consultants hired to support the overall program. Prepare for and make project presentations to represent the MBTA to elected officials, community groups, and others as required. Lead the procurement of consultants and contractors, as required, to support conceptual design efforts Manage multiple planning, design, engineering, architecture, and other technical consultants and consulting teams and contracts to carry out the requirements of each assignment completed on time, and on budget. Work closely with leadership in creating, planning, organizing, managing and overseeing capital programs related to the modernization/replacement of nine bus maintenance facilities. Responsible for updating the Bus Facility Design Guidelines. Support leadership in managing the development of and implementation of the department’s Bus Modernization Program (CIP) setting goals, objectives, policies and priorities. Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner, consistent with the Authority's Customer Service Quality standard. Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees. Be an active and respectful member of the team. Ability to travel to satellite locations within MBTA service areas as needed. Perform related duties and projects as assigned. Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions. Supervision Team of Project Managers.
• Responsible for leading the program and planning phase for bus maintenance facility projects.
• Manage a team of two to three project managers, who collectively have responsibility to: Manage projects through the programming/pre-design phase in accordance with the MBTA standards, manuals, policies, and procedures to meet the needs of the MBTA. Identify project requirements with Operations, Safety, Environmental, and System-wide Accessibility and based on site conditions and documentation of issues Develop test fits and conceptual designs using Revit or AutoCAD to support program decision-making and site planning Identify project requirements and conduct project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required. Develop project target budgets based on project scope, comparable examples, and other methods to support obtaining capital funds necessary to complete the project.
• Manage projects through the programming/pre-design phase in accordance with the MBTA standards, manuals, policies, and procedures to meet the needs of the MBTA.
• Identify project requirements with Operations, Safety, Environmental, and System-wide Accessibility and based on site conditions and documentation of issues
• Develop test fits and conceptual designs using Revit or AutoCAD to support program decision-making and site planning
• Identify project requirements and conduct project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
• Develop project target budgets based on project scope, comparable examples, and other methods to support obtaining capital funds necessary to complete the project.
• Represent the department as the primary liaison with major internal clients for the group’s facilities work, including the Stations, Facilities & Structures department, Vehicle Maintenance, Engineering & Maintenance, Transportation, OPSS/Training, and Commuter Rail.
• Support leadership in conducting program funding oversight activities and coordinate with other departments, including Project Controls, Capital Finance and Capital Planning and Programming
• Collaborate and coordinate with Environmental, Real Estate and TOD departments, including supporting environmental review and property acquisition.
• Coordinate and participate in Project Design Group meetings for ongoing design projects including value engineering sessions, constructability reviews, and risk workshops, as required.
• Organize and prioritize workload of direct reports and be proactive in identifying project needs/requirements and support work assignments that are program specific, including management of consultants hired to support the overall program.
• Prepare for and make project presentations to represent the MBTA to elected officials, community groups, and others as required.
• Lead the procurement of consultants and contractors, as required, to support conceptual design efforts
• Manage multiple planning, design, engineering, architecture, and other technical consultants and consulting teams and contracts to carry out the requirements of each assignment completed on time, and on budget.
• Work closely with leadership in creating, planning, organizing, managing and overseeing capital programs related to the modernization/replacement of nine bus maintenance facilities.
• Responsible for updating the Bus Facility Design Guidelines.
• Support leadership in managing the development of and implementation of the department’s Bus Modernization Program (CIP) setting goals, objectives, policies and priorities.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner, consistent with the Authority's Customer Service Quality standard.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Be an active and respectful member of the team.
• Ability to travel to satellite locations within MBTA service areas as needed.
• Perform related duties and projects as assigned.

Supervision

Minimum Qualifications

• Bachelor’s Degree in Engineering, Planning, Business Administration, Architecture, or a related field from an accredited institution. Five (5) years of progressive experience in complex project management, planning, design or construction of commercial projects, or other large public transit or transportation planning infrastructure projects. Three (3) years of leadership or supervisory experience. Excellent organizational, analytical, confidentiality, multi-tasking, time management, and interpersonal skills. Working experience in Revit or equivalent design software Working experience in Microsoft Word, Excel, and PowerPoint applications. Strong oral, written and interpersonal skills; effective organizational, analytical, and multitasking abilities. Strong people-management and leadership skills, with the ability to foster collaboration and drive employee engagement. Ability to handle sensitive and confidential information in an appropriate manner. Effectively communicate with customers, employees, contractors and vendors. Possess excellent customer service, conflict resolution, time management, communication, presentation and speaking skills The ability to travel to various MBTA worksites, offices and locations. Ability to supervise and work effectively with a diverse workforce. Substitutions A master’s degree in a related subject substitutes for two (2) years of general experience. A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.
• Bachelor’s Degree in Engineering, Planning, Business Administration, Architecture, or a related field from an accredited institution.
• Five (5) years of progressive experience in complex project management, planning, design or construction of commercial projects, or other large public transit or transportation planning infrastructure projects.
• Three (3) years of leadership or supervisory experience.
• Excellent organizational, analytical, confidentiality, multi-tasking, time management, and interpersonal skills.
• Working experience in Revit or equivalent design software
• Working experience in Microsoft Word, Excel, and PowerPoint applications.
• Strong oral, written and interpersonal skills; effective organizational, analytical, and multitasking abilities.
• Strong people-management and leadership skills, with the ability to foster collaboration and drive employee engagement.
• Ability to handle sensitive and confidential information in an appropriate manner.
• Effectively communicate with customers, employees, contractors and vendors.
• Possess excellent customer service, conflict resolution, time management, communication, presentation and speaking skills
• The ability to travel to various MBTA worksites, offices and locations.
• Ability to supervise and work effectively with a diverse workforce.

Substitutions

Other Qualifications

• A Master's degree in Architecture, Planning, Engineering, or Construction Management from an accredited institution, and Six (6) or more years of experience in the management of public works projects (design and/or construction) or related experience in a supervisory capacity. Experience managing multiple projects with a construction cost of $20 million or over in a transit and or/design or construction environment. Strong project controls knowledge and ability to accurately evaluate cost and schedule. Familiarity with FTA, FRA, and MBTA rules and regulations regarding project delivery, environmental requirements and permitting. Registered Professional Engineer, Registered Architect, and/or Certified Construction Manager.
• A Master's degree in Architecture, Planning, Engineering, or Construction Management from an accredited institution, and
• Six (6) or more years of experience in the management of public works projects (design and/or construction) or related experience in a supervisory capacity.
• Experience managing multiple projects with a construction cost of $20 million or over in a transit and or/design or construction environment.
• Strong project controls knowledge and ability to accurately evaluate cost and schedule.
• Familiarity with FTA, FRA, and MBTA rules and regulations regarding project delivery, environmental requirements and permitting.
• Registered Professional Engineer, Registered Architect, and/or Certified Construction Manager.

Benefits

• Employment Benefits at the MBTA Full-Time Employees: The MBTA offers comprehensive benefits packages. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following: Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays Retirement: Pension or deferred compensation 401(a), plus MBTA contributions Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) Tuition Reimbursement (up to $10,000 per year) Public Service Loan Forgiveness (PSLF) for student loans Commuter Choice Parking Program: Pre-tax benefits for parking Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com Shopping discounts via GovX.com Verizon and AT&T service discounts And more... Disclaimer: The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email [email protected] for more information. The MBTA is an Affirmative Action/Equal Opportunity Employer

Employment Benefits at the MBTA

• Full-Time Employees: The MBTA offers comprehensive benefits packages. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:
• Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
• Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
• Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: Pre-tax benefits for parking
• Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...
• Disclaimer: The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email [email protected] for more information.

Supplemental Questions