Department Administrator Senior

Role overview

Project support duties

• Provide day-to-day administrative and operational support throughout the project lifecycle; maintain project records, reports, schedules, trackers, and correspondence.
• Update project data and applicable systems; support order follow-up, material status, documentation, and ERP transaction coordination.
• Coordinate with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal teams.
• Collect documentation and process invoice requests; prepare routine project and customer status reports under Project Manager guidance.
• Identify and escalate discrepancies affecting documentation, materials, orders, or processes; support compliance with project procedures, contractual requirements, and documentation standards.

Qualifications and skills

• Bachelor’s degree from an accredited university, or a high school diploma/GED with at least five years of relevant Services experience.
• Fluent written and spoken English; strong administration, organization, coordination, and follow-up skills.
• Ability to manage multiple priorities, maintain accurate records, and communicate and collaborate across functions.
• Proficiency in Microsoft Office, particularly Excel; Oracle ERP experience is preferred.
• Able to independently manage assigned coordination work, identify discrepancies, and coordinate resolution; proactive, structured, and customer-focused.
• Willingness to learn project management processes and develop broader project coordination capabilities.

Working arrangements

• Flexible working arrangements may be available, aligned with business and customer requirements; no specific remote or hybrid arrangement is stated.

Benefits

• The employer describes work-life balance policies, wellbeing activities, private medical care options, life insurance and disability programs, financial programs, and additional voluntary benefits.

About Baker Hughes