Coordinator, Professional Services (Consultant) Contracts & Security

Defence Construction Canada (DCC) is a dynamic and fast-paced Crown corporation whose clients include the Canadian Armed Forces and the Department of National Defence. We are currently recruiting an enthusiastic and motivated Coordinator, Professional Services (Consultant) Contracts & Security to support the delivery of construction projects in Halifax.

The Coordinator, Professional Services (Consultant) Contracts & Security, manages and administers low-risk professional services contracts or supports senior contract coordinators on higher risk projects. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client-Partners. The incumbent manages the contract cost, scope and schedule, coordinates work with other stakeholders, and manages service providers’ and project managers’ expectations.

KEY AND PERIODIC ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: Primary

Manage multiple contracts and competing priorities, as required

Prepare estimates and negotiate costs for additional contract scope

Ensure conformance with the contract (e.g. review invoices, statements of work, deliverables)

Carry out quality assurance for contract work and write contract performance reviews

Track and monitor schedule, including all milestone deliverables

Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders

Ensure quality standards are met, in line with corporate and Client-Partner expectations

Manage risk associated with contracts

Review and track security forms submitted by industry and process Visitor Clearance Requests (VCRs)

Support the Coordinator, Security and Site Security Officer with compliance to corporate and industrial security requirements, as assigned

Gather statistical and other information to generate reports in support of security activities

Research and respond to inquiries, and serve internal and external clients

Carry out document and records management

Review statements of work for problems related to contract management

Visit construction sites, and coordinate construction-phase activities and performance with construction coordinators

Ensure consultant work complies with health and safety, industrial security and environmental requirements

Other duties as assigned

Minimum: college diploma in engineering, architecture or related field with approximately two years’ relevant experience, or the equivalent

Preferred: certification in applicable field (e.g. Project Management Professional, Certified Engineering Technologist), professional experience or post-secondary education in security

Use applicable computer software and operating systems

Apply project, contract and risk management techniques

Provide functional advice and guidance to employees

Typical office environment with occasional travel

Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums

$400 wellness allowance to help cover expenses such as a gym membership

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance

Enhanced inConfidence employee and family assistance program

Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks

Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension

Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process . Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening .

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

criminal record checks

reference checks

previous employment

open source checks

credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

Roles at DCC will require security at various levels including Reliability, Secret, Top Secret and for Canadian Eyes Only (proof of Citizenship required). While we welcome applications to our roles who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information, selection will depend on the specific role’s requirements.

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community.

DCC’s goal is to provide barrier-free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email [email protected] .