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Coordinator, Executive Administrative Support

WSP USA Inc.
Noida, IND
Full-time
Mid
Onsite
Discovered 1 weeks ago

Full Job Posting

Key Skills Required

  • Strong planning and organizational skills.
  • Ability to multitask and manage priorities.
  • High degree of confidentiality and professionalism.
  • Excellent verbal and written communication skills.
  • Strong interpersonal and stakeholder management capabilities.
  • Problem-solving mindset with attention to detail.
  • Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint)

Responsibilities

  • Core Responsibilities of a Personal Assistant (PA)
  • Calendar & Schedule Management
  • Manage leaders' calendars and appointments.
  • Coordinate meetings, meeting rooms, and desk bookings.
  • Ensure optimal scheduling and avoid conflicts.
  • Email & Communication Management
  • Manage email communications in line with the leader's preferences.
  • Draft, coordinate, and follow up on communications as required.
  • Administrative Support
  • Provide day-to-day administrative assistance.
  • Support ad hoc requests and organizational coordination activities.
  • Travel Management
  • Arrange end-to-end business travel.
  • Coordinate flights, hotels, visas, local transport, and travel itineraries.
  • Expense Management
  • Prepare and process business expense claims.
  • Track reimbursements and ensure compliance with company policies.
  • Approvals & Coordination
  • Act as the primary point of contact for approvals on behalf of the leader.
  • Liaise with internal teams and stakeholders to ensure timely action.

Qualifications

  • Strong planning and organizational skills.
  • Ability to multitask and manage priorities.
  • High degree of confidentiality and professionalism.
  • Excellent verbal and written communication skills.
  • Strong interpersonal and stakeholder management capabilities.
  • Problem-solving mindset with attention to detail.
  • Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint)

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