Coordinator, Budget

About the Department

The Coordinator, Budget assists the Executive Director, Budget, Purchasing, & Financial Planning in the development, administration, and monitoring of the College’s operating and capital budgets.

This position coordinates the annual budget process; provides technical guidance to departments; reviews and evaluates budget submissions, transfers, and revisions for accuracy and compliance; and ensures adherence to College policies, Board directives, and applicable regulations.

The Budget Coordinator acts as an operational intermediary between the Executive Director, Budget, Purchasing, & Financial Planning and Budget Specialist(s), providing direction, coordination, and quality control.

The Coordinator, Budget serves as a backup to the Executive Director, Budget, Purchasing, & Financial Planning when directed and may provide supervisory guidance to budget staff as assigned.

Under the direction of the Executive Director, Budget, Purchasing, & Financial Planning, coordinates the annual operating budget development process, including timelines, instructions, templates, and submission tracking.

Assigns, reviews, and evaluates work of Budget Specialist(s) as directed; mentors, trains, and provides guidance on budget processes, Banner transactions, and reporting requirements.

Reviews departmental budget submissions for accuracy, completeness, and compliance with College policies prior to approval or escalation.

Assists departments with developing budget requests, estimates, and supporting documentation.

Reviews and evaluates budget transfers, funding requests, and revisions to ensure availability of funds and compliance with approved budgets.

Coordinates budget adjustments related to staffing actions in collaboration with Human Resources.

Monitors approved budgets and prepares routine budget status reports, variance analyses, and supporting schedules.

Ensures proper budget coding and alignment with fund, organization, program, and account structures.

Uses Banner, reporting tools, and spreadsheets to analyze, reconcile, and validate budget data.

Assists in preparation of budget materials for leadership review, Board presentations, audits, accreditation, and state reporting.

Serves as a primary point of contact for departmental budget inquiries and provides technical guidance.

Supports continuous improvement of budget processes, documentation, internal controls, and workflow efficiency.

Delivers briefings, updates, and reports as requested by management.

Maintains working knowledge of Missouri statutes, governmental budgeting standards, College Board policies, and internal procedures related to budgeting.

• Under the direction of the Executive Director, Budget, Purchasing, & Financial Planning, coordinates the annual operating budget development process, including timelines, instructions, templates, and submission tracking.
• Assigns, reviews, and evaluates work of Budget Specialist(s) as directed; mentors, trains, and provides guidance on budget processes, Banner transactions, and reporting requirements.
• Reviews departmental budget submissions for accuracy, completeness, and compliance with College policies prior to approval or escalation.
• Assists departments with developing budget requests, estimates, and supporting documentation.
• Reviews and evaluates budget transfers, funding requests, and revisions to ensure availability of funds and compliance with approved budgets.
• Coordinates budget adjustments related to staffing actions in collaboration with Human Resources.
• Monitors approved budgets and prepares routine budget status reports, variance analyses, and supporting schedules.
• Ensures proper budget coding and alignment with fund, organization, program, and account structures.
• Uses Banner, reporting tools, and spreadsheets to analyze, reconcile, and validate budget data.
• Assists in preparation of budget materials for leadership review, Board presentations, audits, accreditation, and state reporting.
• Serves as a primary point of contact for departmental budget inquiries and provides technical guidance.
• Supports continuous improvement of budget processes, documentation, internal controls, and workflow efficiency.
• Delivers briefings, updates, and reports as requested by management.
• Maintains working knowledge of Missouri statutes, governmental budgeting standards, College Board policies, and internal procedures related to budgeting.

Bachelor’s Degree or equivalent and three (3) years of relevant full-time budgeting or financial experience.

Five (5)+ years of experience in budgeting, financial analysis, or governmental finance is preferred.

in higher education or public sector budgeting preferred.

• Bachelor’s Degree or equivalent and three (3) years of relevant full-time budgeting or financial experience.
• Five (5)+ years of experience in budgeting, financial analysis, or governmental finance is preferred.
• Experience in higher education or public sector budgeting preferred.

Office environment Possible local travel Physical Requirements: Negligible

• Office environment
• Possible local travel
• Negligible

St.

Louis Community College offers comprehensive medical, dental, and vision coverage starting your first day.

Enjoy a generous paid time off program, which includes 11 paid holidays, 4 days between Christmas and New Years, 4 personal days, and accrued medical and vacation leave.

Participation in the Public School Retirement System (PSRS)is required.

Employees contribute 14.5% of their pre-tax total compensation (gross wages + employer-paid premiums for Health, dental, & vision).

The college matches the 14.5% and employees do not pay Social Security while contributing to PSRS.

Benefit from tuition waivers, tuition reimbursement, and professional development opportunities that support your continued growth and well-being.