Coordinator, Administrative Services
Role Overview
Administrative services coordinator supporting Concordia University's Studio Arts department.
Full-time replacement contract through March 31, 2028.
Reports to the Department Administrator and advises staff and faculty on departmental, Faculty, and University procedures.
Key Skills for This Role
Full Job Posting
Position overview
Administrative services coordinator supporting Concordia University's Studio Arts department.
Full-time replacement contract through March 31, 2028.
Reports to the Department Administrator and advises staff and faculty on departmental, Faculty, and University procedures.
Key responsibilities
- Coordinate budgets, financial forms and transactions in SAP, expenditure records, and follow-ups with university finance and payroll offices.
- Maintain administrative records, personnel statistics, correspondence, directories, filing systems, and archives; distribute mail and manage office supplies.
- Coordinate life model hiring, bookings, timesheets, and instructor listings.
- Support Moodle, SAP, and other departmental IT needs; maintain Moodle hubs and publish communications.
- Support part-time and tenure-track recruitment, awards administration, meetings, student academic services, and office operations.
Qualifications
- Three-year technical DEC in a field related to the responsibilities and two to four years of relevant experience.
- Very good spoken and written English (Level 5) and basic spoken and written French (Level 3).
- Intermediate Word, Excel, Adobe Acrobat, and Outlook skills; strong Office 365 tool use.
- Ability to prioritize, solve problems, multitask, work with others and independently, and perform under pressure with minimal supervision.
- Strong interpersonal and organizational skills, tact, professionalism, discretion, and ability to work in a high-volume environment.
Assets
- Concordia platform knowledge, including Carrefour, SIS, FRIS, SAP, Concur, Ariba, or Millennium, is an asset.
- Knowledge of university financial and procurement procedures is desirable.
- Fine arts or studio arts familiarity is an asset.
Compensation
- Salary is $35.07–$42.18 per hour.
Work location
- The position is based at the Sir George Williams campus in downtown Montréal.
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