Contracts Specialist

As a Contracts Specialist you’d serve an essential compliance role, providing expertise to prequalifications, licenses, registrations, owner contracts, insurance, subcontracts, and Master Subcontract Agreements. You’d be at the center of everything - collaborating with Project Development, Construction Administration, Accounting, and Legal. If you’re highly organized, proactive and have experience as a paralegal or legal assistant or other contracts-related experience, we’d love to hear from you.

Job Title: Contracts Specialist Location; Springfield, IL Salary: $68,000 - $82,000 Reports to: Treasurer FLSA Status: Exempt The Contracts Specialist supports the company’s legal, risk management, and preconstruction functions by managing prequalification’s, licenses and registrations, owner contracts, insurance compliance, subcontracts, and Master Subcontract Agreements (MSAs) in a consistent manner. This role ensures O’Shea Builders remains compliant with regulatory requirements while minimizing contractual and insurance risk across all projects. This role will work with our Project Development Team, Construction Administrators, Accounting staff and Legal as part of a client-focused team. The ideal candidate is highly organized, detail-oriented, proactive, and highly competent in construction contract administration. Responsibilites 1. Prequalification Management Complete and submit owner and general contractor prequalification packages. Maintain up-to-date company qualification statements and supporting documentation. Track renewal dates and ensure timely updates of financials, safety metrics (EMR, OSHA logs), bonding capacity, and references. Coordinate with Accounting, Safety, and Operations to gather required documentation. 2. Licenses & Registrations Maintain all company contractor licenses and registrations across multiple states and municipalities. Manage business entity registrations, annual reports, and renewals. Coordinate with state agencies, municipalities, and licensing boards to ensure compliance. Track deadlines and ensure timely renewals to prevent lapses. 3. Owner Contracts Assist in the review, preparation, and administration of owner contracts. Coordinate redlines and revisions with internal stakeholders and legal counsel. Track execution status and ensure fully executed agreements are properly filed. Maintain contract logs and summaries of key terms (insurance, indemnity, notice provisions, pay terms, etc.).

4. Insurance Compliance Review owner and subcontract insurance requirements. Coordinate with the company’s insurance broker to obtain certificates, endorsements, and bonds. Ensure compliance with contractual insurance provisions. Maintain insurance tracking logs and COI records. Maintain Bond tracking logs. Monitor subcontractor insurance certificates and endorsements for compliance. 5. Subcontracts & Master Subcontract Agreements (MSAs) Prepare, issue, and track subcontracts and MSAs. Incorporate project-specific requirements and flow-down provisions. Manage subcontract redlines and coordinate revisions. Ensure proper execution and document retention. Maintain subcontract logs and compliance tracking. 6. Risk Management & Documentation Maintain organized digital and physical contract files. Track key dates including renewals, expirations, and notice deadlines. Support internal audits and documentation requests. Assist with claims documentation and contract interpretation as needed. Responsibilites Continued Skills Exceptional attention to detail and commitment to accuracy Strong organizational and time-management skills Process-driven, delivering work in a repeatable and consistent fashion Ability to manage multiple deadlines simultaneously Clear written and verbal communication skills Ability to handle confidential information professionally Works well as part of a collaborative team, keeping the customer in mind Proactive problem-solving approach, able to drill-down to the root-cause of an issue

What You’ll Get A Lively Culture: A team environment, company events, community involvement and more. Wellness and Benefits: Access to our well-equipped fitness center and on-site personal trainer, Medical, Dental & Vision Insurance, Short-term & Long-term disability, 401k and profit sharing. Encouraging Environment: Meaningful work where you’ll grow and learn in a supportive atmosphere. Salary & bonus eligibility: Competitive wage. We attract the best and we pay them well. Interested? Visit our Careers page to apply, https://osheabuilders.com/Careers/Application-Form or apply online via Indeed. Working Conditions This position involves working at a computer up to 8 hours per day: Keyboarding, repetitive motions, talking, hearing, seeing. Able to adjust vision to bring objects into focus. Walking, as well as occasional lifting, carrying, reaching, hand/eye/foot coordination is required. This is an in-office position that operates during core business hours of 8:00-4:30pm Monday-Friday. O'Shea Builders is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants and provide reasonable accommodations to qualified individuals with disabilities as required by law. Qualifications Associate’s degree (or equivalent experience) in Paralegal Studies, Accounting, Business Administration, Construction Management, or related field preferred. 3+ years of experience in construction contract administration, accounting, as a legal assistant, or similar role. Strong understanding of construction contracts, insurance requirements, and risk management principles. Experience with AIA documents and construction contract formats preferred. Proficient in Microsoft Office (Word, Excel, Outlook). Experience with contract management software a plus.