Construction Administrator

The Construction Administrator is part of our newly formed Business Service Center, and performs “behind the scenes” coordination of project documents, permits, letters, change orders, and more, from project start-up to completion. This role serves as guardian of our administrative processes and procedures of “The O’Shea Way.” The Construction Administrator is a key team member in any project, supporting our Project Managers, trade partners, and clients by handling many of the details, coordinating approvals, completing project reports, assisting in sending project billings, and keeping project documents and records filed to ensure a complete project record. Construction Administrators also collaborate with our Superintendents and Trade Partners (subcontractors) and will assist them in getting set up on our project software.

Job Title: Construction Administrator Location; Springfield, IL Salary: $45,700 - $70,000 Reports to: Business Support Center Leader FLSA Status: Exempt This person supports multiple project management teams on multiple projects by performing administrative functions of a project from start up to job completion. The CA coordinates all documentation resulting from the project management processes to ensure that all project correspondence is distributed and filed to create a complete project record. Responsibilities • Guardian of the construction administrative processes and procedures of “The O’Shea Way.” • Assist with the review of processes and procedures, as well as chair initiatives as agreed by the administration group. Participate in project administration meetings, staff meetings, and project management meetings as required. • Coordinate project set-up and collaboration, for internal team and external stakeholders within CMIC. • May attend preconstruction meetings and internal project handoffs from preconstruction to operations. • Prepare, distribute, and file all project documentation including but not limited to requests for information, shop drawings, submittals, letters, change orders, requests for pricing and meeting minutes in accordance with the policies and procedures of “The O’Shea Way” to ensure a complete project record is accumulated. • Distribute request for information log, submittal log, and change order log to project management team weekly or as agreed upon per project. Generate and issue subcontracts, purchase orders, and master subcontractor agreements (MSAs). • Request and collect project close-out documentation, assembling operation, maintenance, and warranty information. • Copy, distribute, and file project drawings, maintain and organize plans in CMIC. • Coordinate approval of trade partners’ certificates of insurance, schedule of values, subcontracts, and other required qualification documents.

Skills • Strong organizational skills and attention to detail. • Ability to maintain process control and hold others accountable to processes. • Excellent oral and written communication skills. • Strong keyboarding, proofreading, and editing skills. • Ability to prioritize and handle pressure in a fast-paced environment. • Ability to maintain flexibility and a positive attitude at all times. • Proficient with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Adobe. • Familiar with: CMIC, Docusign, eBuilder, Bluebeam, Docunet, Smart Bid. • Ability to get along with different personalities and be a fully contributing Team Player • Comfortable using computer, copier, fax, postage, and UPS. • Basic financial acumen with the ability to perform simple addition, subtraction, division, multiplication and simple percentages. Qualifications • High School Diploma or equivalent (Associate’s Degree in construction management, business, accounting, or a related field is preferred). • Minimum 5 years’ administrative experience, construction experience preferred. • Efficient with Microsoft Office (Word, Excel, PowerPoint), Windows, and Adobe. • Must be fluent in English. What You’ll Get • A Lively Culture: A team environment, company events, community involvement and more. • Wellness and Benefits: Access to our well-equipped fitness center and on-site personal trainer, Medical, Dental & Vision Insurance, Short-term & Long-term disability, 401k and profit sharing. • Encouraging Environment: Meaningful work where you’ll grow and learn in a supportive atmosphere. • Salary & bonus eligibility: Competitive wage. Working Conditions This position involves working at a computer up to 8 hours per day: Keyboarding, repetitive motions, talking, hearing, seeing. Able to adjust vision to bring objects into focus. Walking, as well as occasional lifting, carrying, reaching, hand/eye/foot coordination is required. Able to adjust vision to bring objects into focus. Sedentary work. Occasional lifting/carrying up to 50 pounds. This is an in-office position that operates during core business hours of 8:00-4:30pm Monday-Friday. O'Shea Builders is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants and provide reasonable accommodations to qualified individuals with disabilities as required by law. Interested? Visit our Careers page to apply, https://osheabuilders.com/Careers/Application-Form or apply online via Indeed.