Construction Administrator

Responsibilities

• Construction Administration:
• Support Construction Operations by providing consistent administrative coordination, organization, and follow-through for the Operations team and field personnel.
• Prepare and distribute Superintendent boxes with required project materials and documentation to support project mobilization and field operations.
• Maintain accurate project documentation and records by organizing, scanning, and filing, and updating project information, databases, and operational systems to ensure information remains accurate and current.
• Run and distribute operational reports from systems such as Spectrum and CRM to support the department.
• Provide administrative support to the Construction Operations Managers, including calendar management, meeting preparation, drafting communications and documents, and developing PowerPoint presentations.
• Identify and maintain consistent administrative processes that improve organization, communication, and efficiency across the department.
• Provide back-up administrative support to the Field Operations Admin, assisting with any administrative tasks as needed to support operational continuity and coverage.
• Event Coordination:
• Coordinate Construction Operations meetings and events, and departmental activities, including pre-job planning, Job close-out, Superintendent, Stand & Deliver, workshops, seminars, summits, and team building events, including related scheduling, travel, and logistical arrangements.

Qualifications

• 3+ years of administrative experience, preferably supporting construction or a field-based environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to travel as necessary to support multiple regions.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively use operational systems and databases; experience with Spectrum and/or CRM systems preferred.
• Strong attention to detail and commitment to maintaining accurate records and information.
• Ability to work 40 hours per week, with overtime expectation on occasion.

Additional information