Commercial Property Manager

The Role

Key Responsibilities

• Screening the new, existing & vacating tenants for payments with regards to arrears of the assigned portfolios
• Full responsibility of managing the properties assigned
• Preparing monthly invoicing, reports along with other occupancy reports as & when required by the landlords
• Act as a single point of contact for the Client in respect of all day to day matters relating to each property
• Carry out regular inspections of all assigned properties
• To inspect and examine maintenance requirements as needed, in coordination with the Facilities Management Team via a detailed report and prepare defect liability reports
• Contribute directly towards improving the Property and Facilities Management processes, training and mentoring of junior operations staff
• Enforce term of rental agreements, lease renewals and rent reviews
• Ensure compliance with relevant laws and regulations
• Ensure timely payment and collections
• Minimise rental arrears and bad debt for all parties
• Coordinate default proceedings
• Schedule expenditure, check and pay invoices while confirming to the Clients policies and processes
• Prepare annual budgets, analyse and correct budget variances
• Maintain timely, efficient and professional communications with tenants
• Manage, control and issue all utilities statements to tenants, and clients ensuring accuracy of data and control of large debt if applicable
• Responsible for ensuring all safety standards are in place (i.e. fire equipment) and coordinate with Savills HSE Team and Clients Consultants
• Co-ordinate any maintenance requests received from tenants and to arrange quotations for works where required for approval by the landlord
• Co-ordination with the contractors requesting approvals for major maintenance repair works
• Updating weekly reports with containing information/updates for the client
• Work with the Facilities Management team to manage fit-out procedures and lease surrenders
• Undertake individual unit snagging reports
• Identify and suggest process efficiencies
• Liaise with third party consultants like brokers, insurance companies, etc.
• Manage and increase occupancy of the assigned properties including but not limited to working with leasing agents to solicit tenant candidates
• Be the Clients point of contact to assess and make recommendations to market rental comparison studies
• Work with other Savills employees to identify energy savings initiatives for implementation
• Manager costs and make recommendations for enhancements considering the benefits versus costs to implement.
• Abide by Media City regulations where applicable

Skills, Knowledge And Experience

• Educated to bachelor’s degree and/or equivalent
• At least 3 years hands-on property management experience
• Excellent knowledge and experience of relevant legislation and procedures
• Strong communication skills
• Has broad knowledge of principles and practices of related disciplines
• Working knowledge of contracts and agreements
• Computer proficiency including MS Office and Excel
• Knowledge of relevant local, state and federal legislation and regulations
• Strong negotiation and customer service orientation skills
• Attention to detail
• Team work
• Excellent organizational and time management skills
• Over 42,000 people work for us in more than 700 offices all over the world.
• This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.