Cluster Purchasing Coordinator

Role overview

Purchasing and supplier management

• Review department requisitions, obtain quotations, compare prices, process purchase orders, and follow up on deliveries and urgent requests.
• Maintain supplier records, source vendors, coordinate specifications and terms, monitor performance, and support negotiations.
• Coordinate purchasing needs across properties, consolidate requirements, identify bulk-buying opportunities, and align with department heads.

Cost control and documentation

• Keep purchases within approved budgets and authorization limits; identify savings and monitor market prices without compromising quality.
• Maintain requisitions, quotations, purchase orders, supplier agreements, and reports; provide updates and keep records audit-ready.
• Coordinate with Finance, Receiving, and Accounts Payable to resolve purchasing, delivery, and invoice discrepancies.

Compliance and standards

• Follow company policies, hotel procedures, approval requirements, and applicable local regulations.
• Maintain transparency and confidentiality, avoid conflicts of interest, and support ethical supplier selection and audits.
• Observe relevant food-safety and quality requirements when sourcing food and beverage products.

Qualifications and skills

• Diploma or bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, or a related field.
• At least 2 years of purchasing or procurement experience; hospitality experience is preferred, and cluster or multi-property experience is an advantage.
• Knowledge of hotel purchasing procedures, supplier management, and inventory control.
• Materials Control (MC), BirchStreet, or similar system familiarity is preferred; proficiency in Microsoft Office, particularly Excel, is required.
• Good spoken and written English; Arabic is an advantage.
• Strong organization, coordination, negotiation, communication, analytical, and problem-solving skills; accuracy, integrity, confidentiality, and deadline management.

Performance measures and general duties