Cluster Engineering Coordinator

Role overview

Engineering coordination and administration

• Provide day-to-day administrative and coordination support to the Cluster Engineering team.
• Coordinate activities and follow up on outstanding maintenance requirements across assigned properties.
• Maintain accurate records of maintenance requests, work orders, inspections, and engineering reports.
• Monitor daily maintenance requests, prepare reports, organize files, and assist with scheduling meetings and inspections.
• Coordinate communication between Engineering, Front Office, Housekeeping, Food & Beverage, Security, and other departments.

Preventive maintenance and work orders

• Coordinate preventive maintenance schedules and follow up with Engineering team members on timely completion.
• Maintain preventive maintenance records and report overdue activities to the Cluster Director of Engineering.
• Coordinate inspections of guest rooms, public areas, back-of-house areas, plant rooms, and engineering facilities.
• Receive, record, distribute, and monitor maintenance requests and work orders; track pending and completed work.
• Confirm completion with requesting departments and escalate urgent or unresolved maintenance issues.

Procurement and contractor coordination

• Assist with purchase requests, purchase orders, and engineering-related documentation.
• Coordinate with Procurement and suppliers on delivery of spare parts, tools, equipment, and consumables.
• Monitor engineering stock levels and support quotations and supplier records.
• Coordinate contractor appointments, site visits, inspections, access, and work schedules.
• Maintain contractor visit, service report, quotation, contract, and certificate records and follow up on pending work.

Compliance, sustainability, and communication

• Maintain records of equipment inspections, statutory certificates, licenses, service agreements, and maintenance contracts.
• Support compliance with hotel standards, local regulations, health and safety requirements, and brand requirements.
• Support engineering audits and inspections by keeping required documentation available.
• Monitor electricity and water utility readings, help identify unusual consumption, and support sustainability initiatives.
• Prepare and distribute engineering communications, schedules, and reports; attend meetings, record action points, and follow up on actions.

Candidate profile

• The ideal candidate is highly organized, detail-oriented, and proactive.
• Able to manage multiple priorities across several properties while maintaining confidentiality and professional standards.