Chief of Staff

Overview

On-Site Presence & Team Coordination

• Act as the primary on-site point of contact for the Doha team, providing a consistent and dependable physical presence at QSTP.
• Keep founders informed with regular, candid updates on attendance, morale, workload, and anything requiring their attention.
• Translate founder direction into clear task lists and follow-ups, ensuring the on-site team is always organised and unblocked.
• Coordinate team schedules, leave, and logistics so founders can stay focused on building the business.

Founder & Leadership Support

• Own founders’ calendars, travel, and scheduling across multiple time zones including the UK, US, France, and Qatar.
• Prepare briefing notes, meeting agendas, and action logs so every founder interaction is purposeful and well-prepared.
• Track open decisions, commitments, and follow-up actions across a distributed leadership team — nothing falls through the cracks.
• Coordinate investor and partner logistics: scheduling, materials, and data room management.

Business Operations & Office Management

• Track company-wide priorities and ensure the on-site team is aligned and executing against them.
• Support end-to-end hiring logistics: interview scheduling, candidate communications, and onboarding for Doha-based roles.
• Manage vendor relationships, contracts, and administrative coordination with suppliers.
• Oversee day-to-day office operations: facilities, equipment, supplies, and service contracts.
• Handle petty cash, expense reconciliation, and basic financial administration in coordination with the finance function.
• Organise team events, founder visits to Doha, client and partner meetings, and company milestones.

Who We’re Looking For

Essential

• 5–8 years of experience in operations, executive support, office management, or a Chief of Staff function, with some experience coordinating or supervising others.
• Proven ability to keep a small team organised and productive without being a subject-matter expert in what the team builds.
• Excellent written and verbal communication skills in English.
• High discretion and sound judgement — you will regularly handle confidential information and be the most senior person on-site.
• A proactive, self-directed mindset: you spot what needs doing, follow through without being chased, and escalate appropriately.

Preferred

• Prior experience in technology, financial services, or professional services; start-up exposure is a strong advantage.
• Genuine curiosity about artificial intelligence and enthusiasm for working at the frontier of an AI-driven business. No technical background required — just a willingness to engage and learn.
• Hands-on experience with AI productivity tools such as Claude, ChatGPT, Microsoft Copilot, or Notion AI, and a habit of adopting technology to improve your own work.