CEO Assistant ( Female )

Role overview

Key responsibilities

• Manage the CEO’s schedule, meetings, appointments, reminders, and follow-ups.
• Coordinate internal and external meetings and prepare required documents.
• Plan and organize events, pop-ups, catering projects, brand activations, and corporate functions.
• Communicate with suppliers, venues, contractors, and other service providers.
• Request and compare quotations, negotiate when required, and follow up until completion.
• Maintain records of quotations, invoices, agreements, contacts, and event details.
• Prepare event timelines, checklists, budgets, and progress updates.
• Coordinate between management, staff, suppliers, and external partners.
• Anticipate requirements, identify problems, and propose solutions before they affect operations.
• Complete assigned tasks accurately, professionally, and within required deadlines.
• Maintain confidentiality regarding company and management information.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Events Coordinator, or in a similar role.
• Excellent written and spoken English communication skills.
• Strong organizational, multitasking, and follow-up skills.
• Confidence communicating and negotiating with suppliers.
• Ability to work proactively and independently without constant supervision.
• Detail-oriented, responsible, and solution-focused approach.
• Proficiency in Microsoft Office, Google Workspace, email, and document management.
• Experience in hospitality, food and beverage, events, or retail is preferred.
• Flexibility and availability to support events when required.

Pay

• Pay is QAR 4,000 to QAR 5,000 per month.

Work location

• Work is performed in person.