CBS - Project Administration Support

You must be a current employee of Knox City Council or be engaged via Comensura for 4+ continuous months to apply for this role. You must discuss this opportunity with your substantive People Leader before submitting your expression of interest.

We have an exciting opportunity for a Project Administration Support to join Knox City Council’s Core Business Systems (CBS) Program .

As our new Project Administration Support, you will provide essential administration, coordination and governance support to the successful delivery of the CBS Program – a major transformation initiative implementing a modern Enterprise Resource Planning (ERP) platform.

Working closely with the Senior Project Manager and broader program team, you will coordinate meetings and workshops, maintain key project documentation and registers, track actions and progress, and support governance reporting. You’ll work collaboratively with internal teams, TechnologyOne, implementation partners and external service providers to keep the program organised, informed and progressing.

This is a full/part-time temporary role based at Knox Civic Centre, Wantirna South. We support flexible working arrangements while ensuring operational needs of the role are met.

This is a Band 4 classified role . Remuneration will be $76,469.33 to $81,249.95 (depending on experience) (pro-rata for part time) plus superannuation in accordance with the Superannuation Guarantee.

Coordinate program meetings, workshops and forums, including agendas, minutes and action tracking.

Maintain key program registers, documentation, records and file structures, ensuring information is accurate and up to date.

Track actions, milestones and progress, following up with stakeholders to support timely completion.

Support governance and reporting by collating information and preparing status reports, presentations and governance packs.

Provide day-to-day administrative and coordination support to the Senior Project Manager and CBS Program team, including onboarding, finance administration and stakeholder coordination.

The key selection criteria for this role are:

Experience in project support, administration or coordination, or relevant qualifications and experience.

Strong organisational skills, with the ability to manage competing priorities, deadlines and attention to detail.

Experience coordinating meetings, maintaining registers or trackers, taking minutes and following actions through to completion.

Strong written and verbal communication skills, with proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint and Teams.

A proactive, reliable and collaborative approach, with the ability to work independently, use initiative and handle confidential information appropriately.