Capital Projects Manager - Civil Engineer

About the Department

Position Duties

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions . Plans, coordinates, and manages engineering activities associated with the Town’s water distribution, wastewater collection, stormwater management, and related public infrastructure systems. Evaluates existing infrastructure to identify deficiencies, capacity limitations, maintenance concerns, and capital improvement needs; develops and recommends appropriate engineering solutions. Plans, coordinates, manages assigned capital improvement projects from preliminary engineering and design through construction, completion and financial closeout. Develops project scopes of work, budgets, schedules, and implementation plans; monitors project progress and recommends corrective actions to address delays, cost overruns, or other project-related concerns. Prepares and manages Request for Proposals, Invitations for Bids, and other procurement documents; evaluates proposals and prepares recommendations for contract awards in accordance with applicable procurement requirements. Reviews consultant fee proposals, contractor payment applications, change orders, invoices, and project expenditures and provides recommendations for approval. Conducts technical reviews of engineering plans and proposed infrastructure improvements to ensure compliance with Town ordinances, adopted design standards, and applicable federal and state regulations. Coordinates engineering design reviews, environmental investigations, regulator approvals, and permitting requirements with appropriate Town departments, regulator agencies, consultants, and utility providers. Performs field investigations and construction site visits to evaluate infrastructure conditions, monitor construction activities, identify deficiencies, and verify compliance with approved plans and specifications. Reviews stormwater management plans, drainage calculations, erosion and sediment control plans, and related engineering documentation; recommends improvements to address drainage and stormwater infrastructure concerns. Coordinates with utility operations personnel to evaluate water and wastewater infrastructure needs, resolve operational concerns, and plan system improvements. Assists in developing the Town’s Capital Improvement Program, including project prioritization, infrastructure planning, cost estimates, budget preparation, and identification of funding needs. Maintains accurate project records, monitors project expenditures, and prepares required financial documentation, grant reports, and project status updates. Coordinates with outside utility companies, regulatory agencies, contractors, developers, and other governmental entities regarding infrastructure improvements, utility relocations, easements, and project-related requirements. Investigates citizen inquiries and complaints elated to water, wastewater, stormwater, drainage, and assigned capital projects; evaluate concerns and recommends appropriate engineering solutions. Prepares technical reports, presentations, and recommendations for departmental management, the Town Manager, and Town Council; attends public meetings as necessary and performs other related duties as assigned. Executes other job duties as necessary.
• Plans, coordinates, and manages engineering activities associated with the Town’s water distribution, wastewater collection, stormwater management, and related public infrastructure systems.
• Evaluates existing infrastructure to identify deficiencies, capacity limitations, maintenance concerns, and capital improvement needs; develops and recommends appropriate engineering solutions.
• Plans, coordinates, manages assigned capital improvement projects from preliminary engineering and design through construction, completion and financial closeout.
• Develops project scopes of work, budgets, schedules, and implementation plans; monitors project progress and recommends corrective actions to address delays, cost overruns, or other project-related concerns.
• Prepares and manages Request for Proposals, Invitations for Bids, and other procurement documents; evaluates proposals and prepares recommendations for contract awards in accordance with applicable procurement requirements.
• Reviews consultant fee proposals, contractor payment applications, change orders, invoices, and project expenditures and provides recommendations for approval.
• Conducts technical reviews of engineering plans and proposed infrastructure improvements to ensure compliance with Town ordinances, adopted design standards, and applicable federal and state regulations.
• Coordinates engineering design reviews, environmental investigations, regulator approvals, and permitting requirements with appropriate Town departments, regulator agencies, consultants, and utility providers.
• Performs field investigations and construction site visits to evaluate infrastructure conditions, monitor construction activities, identify deficiencies, and verify compliance with approved plans and specifications.
• Reviews stormwater management plans, drainage calculations, erosion and sediment control plans, and related engineering documentation; recommends improvements to address drainage and stormwater infrastructure concerns.
• Coordinates with utility operations personnel to evaluate water and wastewater infrastructure needs, resolve operational concerns, and plan system improvements.
• Assists in developing the Town’s Capital Improvement Program, including project prioritization, infrastructure planning, cost estimates, budget preparation, and identification of funding needs.
• Maintains accurate project records, monitors project expenditures, and prepares required financial documentation, grant reports, and project status updates.
• Coordinates with outside utility companies, regulatory agencies, contractors, developers, and other governmental entities regarding infrastructure improvements, utility relocations, easements, and project-related requirements.
• Investigates citizen inquiries and complaints elated to water, wastewater, stormwater, drainage, and assigned capital projects; evaluate concerns and recommends appropriate engineering solutions.
• Prepares technical reports, presentations, and recommendations for departmental management, the Town Manager, and Town Council; attends public meetings as necessary and performs other related duties as assigned.
• Executes other job duties as necessary.

Minimum Requirements

• Bachelor’s degree in engineering from an accredited college or university is required. Progressively responsible experience in civil engineering, infrastructure design, construction administration, or capital improvement project management. Municipal engineering, water and wastewater infrastructure, stormwater management, or public works capital project experience is preferred. Licenses and Certifications Valid driver’s license. Engineer-in-Training is preferred at time of hire. Must obtain and maintain registration as a Professional Engineer in the Commonwealth of Virginia within twenty-four (24) months of hire or once eligibility requirements are met. Knowledge Civil engineering principles and municipal water, wastewater, stormwater, and drainage infrastructure planning, design, construction, inspection, and maintenance. Applicable federal, state, and local laws, ordinances, engineering standards, permitting, environmental compliance, erosion and sediment control, and stormwater requirements. Construction methods, contract administration, procurement, capital improvement planning, budgeting, cost estimating, and project management. Skills and Abilities Apply engineering principles; perform calculations; interpret plans and technical reports; assess constructability and compliance; and recommend solutions. Manage multiple projects and prepare accurate cost estimates, reports, project records, and financial documentation. Use engineering, computer-aided design, geographic information, project management, and office software. Communicate technical information clearly and maintain effective relationships with Town personnel, elected officials, agencies, consultants, contractors, developers, and the public.
• Bachelor’s degree in engineering from an accredited college or university is required.
• Progressively responsible experience in civil engineering, infrastructure design, construction administration, or capital improvement project management.
• Municipal engineering, water and wastewater infrastructure, stormwater management, or public works capital project experience is preferred.
• Valid driver’s license.
• Engineer-in-Training is preferred at time of hire.
• Must obtain and maintain registration as a Professional Engineer in the Commonwealth of Virginia within twenty-four (24) months of hire or once eligibility requirements are met.

Knowledge

Other Qualifications

• Work involves office and field duties, including computer use and plan review; prolonged sitting, standing, or walking; occasional exertion of up to 10 pounds; travel to construction sites; and walking over uneven terrain. Vision and hearing are needed to review documents, inspect facilities, operate a vehicle, communicate, and recognize hazards. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Work Environment Work is performed in office and outdoor settings. Fieldwork may involve weather, construction noise, dust, traffic, uneven terrain, and moving equipment. Evening Council and community meetings may be required. Employees follow applicable safety procedures and use appropriate protective equipment.

Benefits

• The Town of Purcellville offers a competitive benefits package to employees including enrollment into the Virginia Retirement System, excellent healthcare insurance, leave and other fringe benefits. The following information is provided as an overview of the Town’s benefits package for regular full-time employees. Virginia Retirement System Full-time employees are automatically enrolled in benefits under the Virginia Retirement System (VRS). VRS provides pension benefits as well as basic life and accidental death and dismemberment (AD&D) benefits. Additionally, employees are eligible to purchase optional life insurance for themselves as well as for their eligible dependents. Membership is a condition of employment for eligible employees. All VRS-eligible employees are required to contribute 5% of their salary to the Virginia Retirement System through payroll deduction. This contribution will be made automatically on a pre-tax salary reduction basis; exempt from state and federal tax withholding. Retirement benefits are determined by age at retirement, average final compensation, years of service, type of retirement, and position classification. Additional Benefits Service Credit : Employees may purchase up to 48 months each of military, federal civil service, or other governmental service at the normal cost rate of current annual creditable compensation. Employees have 12 months to enter into a contract agreement to purchase prior service. Group Term Basic Life Insurance : Eligible employees are automatically covered for life and accidental death and dismemberment (AD&D) coverage equal to two times the annual salary each. This coverage is provided at no cost. Optional Group Term Life Insurance : Eligible employees also may purchase optional group term life and AD&D coverage. Coverage is available in increments of one times the annual salary, up to a maximum of eight times the annual salary. Coverage is also available for eligible dependents. Health Benefits (Medical/Dental/Vision) All full-time employees, and their eligible dependents, are eligible for enrollment in the Town's health, vision and dental service plan (Key Advantage 250). The cost to provide this benefit for employees and their eligible dependents is currently shared by the employee (15%) and Town (85%). Health Insurance Opt-Out Program : Eligible employees have the opportunity to participate in the Town’s Health Insurance Opt-Out Program. Eligible employees will receive $83.33 bi-weekly if waiving health insurance coverage for the plan year. This taxable payment will be included in your bi-weekly paycheck. Proof of other health insurance coverage is required. Employee Assistance Program : Provides free and confidential assistance as related to problems or issues that are affecting the employee personally or at work. EAP services include assessment and referral to appropriate resources, and are available to the employee and his/her immediate family. Deferred Compensation (457b) The Town’s 457(b) Deferred Compensation Plan allows an employee to defer up to the annual IRS limit; amounts deferred are not subject to federal and state income taxes. The minimum deferral amount is $20 per pay period and the Town matches $20 per pay period. Leave Benefits Vacation Leave : Annual leave is accrued incrementally per pay period beginning upon hire and based on years of service. Sick Leave : Full-time employees will accrue 3.69 hours per pay period and can accumulate up to 200 days maximum. Personal Leave : Full-time employees will receive 16 hours of personal leave per year, upon hire, and at the start ofeach fiscal year to use at their discretion. Holiday Leave : The Town observes the Commonwealth of Virginia’s holiday schedule and provides all full-time employees with approximately 14.5 paid holidays each calendar year. Parental Leave : Paid leave for qualifying absences such as for birth/adoption. Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.
• The Town of Purcellville offers a competitive benefits package to employees including enrollment into the Virginia Retirement System, excellent healthcare insurance, leave and other fringe benefits. The following information is provided as an overview of the Town’s benefits package for regular full-time employees. Virginia Retirement System
• Full-time employees are automatically enrolled in benefits under the Virginia Retirement System (VRS). VRS provides pension benefits as well as basic life and accidental death and dismemberment (AD&D) benefits. Additionally, employees are eligible to purchase optional life insurance for themselves as well as for their eligible dependents.
• Membership is a condition of employment for eligible employees. All VRS-eligible employees are required to contribute 5% of their salary to the Virginia Retirement System through payroll deduction. This contribution will be made automatically on a pre-tax salary reduction basis; exempt from state and federal tax withholding.
• Retirement benefits are determined by age at retirement, average final compensation, years of service, type of retirement, and position classification.
• Service Credit : Employees may purchase up to 48 months each of military, federal civil service, or other governmental service at the normal cost rate of current annual creditable compensation. Employees have 12 months to enter into a contract agreement to purchase prior service. Group Term Basic Life Insurance : Eligible employees are automatically covered for life and accidental death and dismemberment (AD&D) coverage equal to two times the annual salary each. This coverage is provided at no cost. Optional Group Term Life Insurance : Eligible employees also may purchase optional group term life and AD&D coverage. Coverage is available in increments of one times the annual salary, up to a maximum of eight times the annual salary. Coverage is also available for eligible dependents.
• Group Term Basic Life Insurance : Eligible employees are automatically covered for life and accidental death and dismemberment (AD&D) coverage equal to two times the annual salary each. This coverage is provided at no cost. Optional Group Term Life Insurance : Eligible employees also may purchase optional group term life and AD&D coverage. Coverage is available in increments of one times the annual salary, up to a maximum of eight times the annual salary. Coverage is also available for eligible dependents.
• Optional Group Term Life Insurance : Eligible employees also may purchase optional group term life and AD&D coverage. Coverage is available in increments of one times the annual salary, up to a maximum of eight times the annual salary. Coverage is also available for eligible dependents.
• Health Insurance Opt-Out Program : Eligible employees have the opportunity to participate in the Town’s Health Insurance Opt-Out Program. Eligible employees will receive $83.33 bi-weekly if waiving health insurance coverage for the plan year. This taxable payment will be included in your bi-weekly paycheck. Proof of other health insurance coverage is required. Employee Assistance Program : Provides free and confidential assistance as related to problems or issues that are affecting the employee personally or at work. EAP services include assessment and referral to appropriate resources, and are available to the employee and his/her immediate family.
• Employee Assistance Program : Provides free and confidential assistance as related to problems or issues that are affecting the employee personally or at work. EAP services include assessment and referral to appropriate resources, and are available to the employee and his/her immediate family.
• Vacation Leave : Annual leave is accrued incrementally per pay period beginning upon hire and based on years of service. Sick Leave : Full-time employees will accrue 3.69 hours per pay period and can accumulate up to 200 days maximum. Personal Leave : Full-time employees will receive 16 hours of personal leave per year, upon hire, and at the start ofeach fiscal year to use at their discretion. Holiday Leave : The Town observes the Commonwealth of Virginia’s holiday schedule and provides all full-time employees with approximately 14.5 paid holidays each calendar year. Parental Leave : Paid leave for qualifying absences such as for birth/adoption. Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.
• Sick Leave : Full-time employees will accrue 3.69 hours per pay period and can accumulate up to 200 days maximum. Personal Leave : Full-time employees will receive 16 hours of personal leave per year, upon hire, and at the start ofeach fiscal year to use at their discretion. Holiday Leave : The Town observes the Commonwealth of Virginia’s holiday schedule and provides all full-time employees with approximately 14.5 paid holidays each calendar year. Parental Leave : Paid leave for qualifying absences such as for birth/adoption. Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.
• Personal Leave : Full-time employees will receive 16 hours of personal leave per year, upon hire, and at the start ofeach fiscal year to use at their discretion. Holiday Leave : The Town observes the Commonwealth of Virginia’s holiday schedule and provides all full-time employees with approximately 14.5 paid holidays each calendar year. Parental Leave : Paid leave for qualifying absences such as for birth/adoption. Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.
• Holiday Leave : The Town observes the Commonwealth of Virginia’s holiday schedule and provides all full-time employees with approximately 14.5 paid holidays each calendar year. Parental Leave : Paid leave for qualifying absences such as for birth/adoption. Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.
• Parental Leave : Paid leave for qualifying absences such as for birth/adoption. Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.
• Bereavement Leave : All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) work days of leave with pay will be granted. Any employee who suffers a death to a friend or acquaintance will be given 4 hours of funeral leave to attend the service.

Supplemental Questions