Call Center Executive -UAEN
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Key skills for this role
About the Role
Ensure prompt and polite handling of calls, focusing on customer satisfaction, first call resolution, and maintaining professionalism in a patient-focused environment.
Key Skills for This Role
Full Job Posting
Overview
- To ensure that phone calls to and from the hospital are attended promptly, politely and to the entire satisfaction of the caller. The primary aim of the call center is to assist customers with a high level of service, thereby leaving a positive Customer Experience.
- To ensure that all inbound and outbound calls are handled with the following metrics:
- First Call Resolution.
- Service Levels/ Response Time.
- Customer Satisfaction.
- Quality.
- Accessibility
- Accuracy
- Schedule Adherence.
Responsibilities
- To always attend all the phone calls.
- To ensure that all calls are answered within three rings (20 second’s).
- To follow the NMC Standardized Call Center Script with the use of appropriate greetings, there by maintaining uniformity.
- Adhere to the appropriate Hold procedure and the use of efficient Transfer methods.
- Maintain the highest level of Quality on all calls.
- To ensure that accurate information is collected at all times, by executing proper listening skills and data entry methods.
- Caller's Name and Company/ Institution (with correct spelling)
- Contact details/ Patient File Number.
- Efficient use of the Hospital Management system and tools, in order to schedule
- appointments and maintain patient confidentiality.
- To maintain Courtesy and Professionalism with the use of appropriate voice
- Modulation and clarity of speech.
- To provide all callers with accurate and relevant information by focusing on First
- Call Resolution.
- To exercise effective communication within internal departments of the
- organization.
- To handle customer concerns or complaints with the highest level of importance and resolve the concern effectively. Direct the caller to a supervisor or manager if the situation demands.
- To be up-to date with all company policies and also participate in all required
- training and development programs arranged by the HR and Training Department.
- Ensure to exhibit a willingness to help at all times. Works evenings, nights,
- Weekends and holidays according to the schedule compiled by head of department.
- Strictly adheres to organization’s regulations and policies especially those related
- to infection control, patient safety, EHSMS, HAAD, JCI and ISO.
- Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
- Participates and contributes in scheduled in-service training programs, CNEs, CMEs, In house activities, conferences or other programs as requested.
- Exercises effective interpersonal skills in dealings with department staff, associates
- and Management.
- Maintains confidentiality as per the agreement signed.
- Demonstrates the ability to listen to others in promoting effective communication.
- Develops thorough understanding of policies and procedures of the hospital and
- demonstrates respect for them.
- Carries out other duties when requested by the Head of department.
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