Buying Coordinator

About Shoemart

About the role

Sample management

• Manage sample requests, receipt, handling, and storage to keep the critical path on schedule.
• Coordinate product approvals with brands and licensees and ensure styles are approved before production.
• Work with buying and QC teams to obtain comments on confirmation samples within 48 hours.

Supplier management

• Verify supplier proforma invoices against buy plans and flag cost or shipment-date discrepancies.
• Track agreed shipment dates and internal receipts to help stock arrive in time for sales plans.
• Create suppliers in the system when instructed and assist with onboarding and compliance.
• Maintain the shipment tracker and alert buyers to issues or delays.

Order management

• Match invoices to buyer orders and escalate discrepancies to stakeholders.
• Prioritize order handovers, monitor production, and help ensure contracts reach suppliers in time.
• Compile orders for buying and finance sign-off; send supplier copies and maintain department records.
• Follow up on barcode files and approve orders through ORMS.
• Manage PLM activity to provide visibility of product and order information.

Product performance

• Prepare seasonal sell-off reports with pictures to show best- and worst-selling styles.
• Analyze basic sales data for future range learning and maintain Excel spreadsheets and shared files.

What will make you successful

• A Fashion or Retail Management degree is preferred.
• Basic MS Office, Excel, MIS, and PowerPoint skills.
• Ability to adapt to a dynamic business environment.
• Attention to detail, strong process orientation, and enthusiasm for retail, merchandising, and buying.