Buyer Specialist
Role Overview
• Receives demand signals and purchases goods and services up to the small purchase threshold
• Ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies
• Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness
Key Skills for This Role
Full Job Posting
Job Description
Receives demand signals and purchases goods and services up to the small purchase threshold
Ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies
Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- execute simple to moderately complex purchases of supplies, equipment, and services
- proficiently use automated procurement systems (e-procurement) to review and process requisitions through to a purchase order and acknowledgment
- analyze quotes and bids and make appropriate purchasing decisions
- fully manage procurement process for assignments from the need through the purchase order, including order status and invoicing discrepancies
- exercise sound judgment, solve problems, and attend to detail in a fast pace, team oriented and customer service-oriented environment
- work effectively with a wide range of constituencies
- provide exceptional customer service to internal and external customers in a professional manner
- complete assignments following procedures & processes within the policies & laws
- express thoughts clearly both verbally and in writing
- maintain confidentiality
- use the computer hardware and software required, including proficiency in MS Office
- Multiple years of customer service or team-oriented work experience or a combination
- Minimal buying experience such as experience with purchasing, vendor management, inventory management, negotiations, market research, or project coordination
- Current Virginia Contracting Associate ( VCA ) certification or ability to obtain within one year of hire; see https://vip.dgs.virginia.gov/ for more information on VCA certification
Additional Considerations
Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures
Knowledge of Commonwealth of Virginia & VCCS procurement policies ( VPPA , APSPM , etc.)
Knowledge of eVA (state procurement system) and AIS /PeopleSoft
Professional procurement certification(s): Virginia Contracting Officer ( VCO ), Certified Public Procurement Buyer ( CPPB ), Certified E-Procurement Professional ( CEPP ) or other nationally recognized procurement certifications
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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