Buyer

Overview

Principal Accountabilities

• Under the direction of the Procurement Manager/Site Manager and in accordance with Standard Operating Procedures (SOPs), is responsible for the review and actioning of all assigned requests for locally purchased materials, goods, equipment and supplies; ensuring that adequate competition is obtained and purchase orders are correctly prepared and submitted; and that all progression to receipt of goods is carried out.
• Checks Purchase Requests (PRs) for full approvals and charge codes.
• Conducts pre-bid conferences, prepares and issues Request for Quotations (RFQs) ana assists in the preparation/issuance of invitation for Bids (IFB) and Request for Proposals (RFPs) to vendors, reviews and evaluates offers and vendors, conducts negotiations, prepares memos and necessary determinations for file.
• Prepares final contractual instruments (subcontracts/purchase orders/BPAs) including incorporation of all necessary flow down clauses from the prime contract for management approval and award. Awards within the limits of delegated procurement authority.
• Accomplishes contract administration duties during vendor execution including, but not limited to, writing of modifications, maintaining files, verifying timely vendor execution, verifying receipt of services/supplies, payment verification and accomplishing closeout procedures.
• Maintains and/or assists with the maintenance of all files and data relating to Purchase Orders (POs), Blanket Purchase Agreements (BPAs) as applicable.
• Interfaces with functional organizations/vendors to obtain information regarding products, quality, price and delivery.
• Obtains pricing information and conducts market surveys for proposal development and management initiatives.
• Responsible for the sourcing of new vendors to promote competition to the maximum possible extent.
• May be required to maintain and control the department Petty Cash fund in accordance with established procedures.
• Determines and resolves any defects of purchased goods.
• Conducts all business activities in a proper and ethical manner so that no conflict of interest, real or implied, can be construed.
• Compiles/develops reports as directed by the Procurement Manager/Site Manager.
• Must be generally familiar with the prime contract, FAR and DFAR.
• Provides training for BPA and SMA authorized uses at PMO or Site as needed.
• Performs other duties as assigned including TDY to other sites as the business requires.
• Performs other duties as assigned.
• Works in normal office environment.

Minimum Requirements

• Must have outstanding customer service and organizational skills and be able to understand, speak, read and write English at an advanced level.
• Must be proficient in the use of personal computers and Windows Operating System and Microsoft Office to include as a minimum Power Point, Excel and Word programs.
• Must be familiar with or able to comprehend and conform to all US Government procurement procedures.
• High School diploma or equivalent required.
• Light to moderate lifting as required carried out in an office environment.
• Must be able to travel domestically and internationally.

Preferred Qualifications

• Prefer two (2) years of purchasing experience, preferably with a technical background.