Business Support Assistant / Business Support Coordinator / Administrative Executive
Role Overview
Provide high-quality administrative, operational, and documentation support across key corporate functions.
Work with Business Operations Managers, Department Heads, Finance Officers, and Project Leads in an entry-to-mid level role.
Maintain streamlined business operations and support cross-functional project workflows.
Key Skills for This Role
Full Job Posting
Role Description
Provide high-quality administrative, operational, and documentation support across key corporate functions.
Work with Business Operations Managers, Department Heads, Finance Officers, and Project Leads in an entry-to-mid level role.
Maintain streamlined business operations and support cross-functional project workflows.
Responsibilities
- Manage corporate correspondence and central digital document repositories.
- Prepare executive summaries and process departmental purchases.
- Coordinate internal and external meeting logistics and monitor departmental action trackers.
- Assist with routine billing or procurement administrative checks.
- Manage office inventory and act as a central point of contact for administrative inquiries.
- Use office productivity software and spreadsheets to manage multi-departmental requests and tracking activities.
Qualifications
- Bachelor's degree or diploma in Business Administration, Management, Office Management, Communications, or a related field.
- Practical experience managing administrative workflows, filing systems, cross-departmental schedules, and routine business operations.
- Strong business writing, document editing, formal report formatting, and digital archive management skills.
- Experience with calendars, meeting agendas, minutes, corporate events, or workshop logistics.
Operational and Technical Skills
- Basic familiarity with purchase requisitions, invoice matching, staff expense reports, and supplier coordination.
- Intermediate-to-advanced Microsoft Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation.
- Hands-on experience with workplace suites such as Microsoft 365, Google Workspace, Slack, Teams, Notion, or Asana.
- Ability to follow SOPs, support statutory document compliance, and assist with process optimization.
Professional Attributes
Excellent written and verbal communication for interaction with colleagues, partners, clients, and vendors.
High accuracy, strong multitasking, sound problem-solving ability, discretion with confidential information, and a collaborative attitude.
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