Business Services Supervisor

Role overview

Responsibilities

• Welcome visitors, screen communications, manage building access, and maintain files, action lists, and meeting minutes.
• Support Management, HR, and other departments with shared inboxes, calendars, documents, presentations, and charts.
• Order, distribute, audit, and ship office supplies, refreshments, PPE, and uniforms.
• Track stock and IT equipment; set up, configure, ship, and track devices and coordinate IT/vendor troubleshooting.
• Complete onboarding and termination tasks, distribution-list updates, and payroll data entry.
• Generate purchase orders, reconcile invoices and statements, and assist with travel expenses and PCard items.
• Coordinate Canadian corporate travel, catering, room bookings, and meeting setups.
• Develop and improve administrative systems; reconcile general ledger accounts and verify vendor invoices.
• Comply with local regulations, safety policies, and company standards.

Requirements

• Post-secondary education in Business Administration or a related discipline.
• At least five years of progressive corporate administrative experience in office operations and coordination.
• At least five years of executive administrative experience and at least two years in a financial or accounting capacity.
• Strong telephone, interpersonal, collaboration, organizational, prioritization, and confidentiality skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Adaptability, initiative, cross-department collaboration, and ability to solve routine challenges.

Benefits

• Benefits include paid time off, medical and dental coverage, RRSP contribution, colleague assistance, tuition reimbursement, vehicle reimbursement, and a corporate social responsibility day.

Workplace

• The role is associated with Convergint's Calgary, Alberta location.