Business Operations Manager

Description

Examples of Duties

• A. Fiscal Administration 60% • Assists in the development and execution of strategic plans, goals, and objectives for Financial Affairs and Clinical Finance operations. • Translates organizational priorities into operational plans and measurable outcomes. • Oversees accounting operations such as budgeting, forecasting, and financial reporting processes in collaboration with senior leadership. • Monitors financial performance, analyzes variances, identifies opportunities for improvement, and recommends corrective strategies. • Develops, implements, interprets and enforces accounting policies, fiscal procedures and financial controls to ensure compliance with institutional, state, and federal regulations and provide guidance to leadership of assigned units. • Ensures adherence to internal accounting controls, audit standards, and risk management practices. • Leads initiatives to improve accounting processes, reporting accuracy, internal controls, operational efficiency, financial performance, and service quality. • Utilizes data analysis and performance metrics to identify trends, gaps, and opportunities for improvement. • Implements standardized accounting procedures and financial reporting practices across departments, offices, or units. • Partners with clinical, administrative, and executive leadership to support financial stewardship, accounting compliance and organizational goals. • Serves as a liaison between Financial Affairs, Clinical Finance, and other operational units. • Facilitates communication and coordination across teams to ensure consistency and effectiveness. • Ensures appropriate stewardship of financial resources in accordance with institutional policies and regulatory requirements. • Develops and implements training on accounting procedures, financial systems and internal controls across SIU to promote efficiency and ensure compliance with all SIU School of Medicine, SIU Healthcare, Foundation, and grant accounting and financial regulations. • Ensures accuracy and integrity of financial data. Prepares and presents financial and reports to senior leadership and provides data-driven recommendations to support decision-making. • Oversees the fiscal operations for SIU School of Medicine Administrative units and multiple SIU Healthcare Units. • Recommends future and diversified funding requirements as a result of new or modified funding sources. • Acts in an advisory capacity to the Directors and/or Department Chairs and independently evaluates the financial position of multiple departmental administrative units of SIU School of Medicine concerning proposed and newly enacted policies or procedures. • Process civil service/ faculty/ mid-level positions for recruitment in NEOED, following up as needed on approval process, directing the preparation of budgetary recruitment data. • Prepares and documents all necessary paperwork for newly hired faculty and staff in Laserfiche and overseas the maintenance of records from year to year, to include reports containing historical information when requested. • Works with the Administrator and Chair to determine source of funds for salaries. • Develops revenue projections for Faculty and Mid-Level Providers and proposes financial contracts for individuals being recruited. • Manages the process of developing physician and A/P appointments, professional service contracts paperwork and clinical service agreements. • Works with department chairs and administrators to monitor and forecast clinical activity, by individual, clinic, and department. • Manages hospital contracts to insure timely and accurate billing, receipt of payments of contracts, and coordinates with hospitals or external agencies to resolve payment issues • Run various queries utilizing Power Business Intelligence server and other reporting module providing faculty and mid-level providers monthly detailed analysis of productivity levels and clinical reimbursement. • Manage Advanced Practice Practitioner incentive programs by notifying providers on quarterly basis their respective incentives and serves as contact for questions relating to collections. • Work with Department leadership to analyze new HC initiatives in the department and clinic locations. • Performs other duties as assigned. B. Supervision 40% • Supervises, mentors, and evaluates assigned staff; promotes professional development and performance accountability. • Provides leadership and direction to Business Operations staff to ensure alignment with organizational strategy. • Assigns tasks to fiscal, sets priorities and monitors all work to ensure accuracy, policy and compliance and budget availability. • Responsible for hiring, counseling, disciplinary action/or termination of employees, working directly with Human Resources to ensure actions fall within the University guidelines. • Provides routine and non-routine feedback to employees relative to their individual performance, including end of probationary period and annual performance evaluations. • Fosters a culture of professionalism, collaboration, and continuous improvement.

Qualifications

• A. Bachelor’s degree with a major in Accountancy or related field and two (2) years of professional level accounting experience. a. OR B. Possession of a current registration as a Certified Public Accountant, Certified Management Accountant, or a valid license to practice Public Accounting. a. OR C. A Master’s degree in Accountancy or related field. 2. Additional 3 years of accounting or business management experience.

Supplemental Information

Benefits

• Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill Health, Dental, and Life insurance Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance. Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage. Long-term Disability Insurance Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b). Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times For more information please visit https://www.siumed.edu/hr/siu-school-medicine-benefits

Health, Dental, and Life insurance

Long-term Disability Insurance

Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees

• Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times