Business Manager

The Arizona Department of Administration (ADOA), General Services Division (GSD), is seeking a dedicated Business Manager to oversee and direct day-to-day administrative, business, and financial operations. In this critical role, the Business Manager leads essential division activities encompassing budget monitoring, contract and inventory management, asset tracking, workforce planning, and interdepartmental communications across accounting, human resources, procurement, and project management teams. Serving as a primary point of contact for external stakeholders and vendors, the Business Manager manages special events on the Capitol Mall—including high-profile state functions like the Governor's Inauguration—ensuring proper permitting, insurance, and setup coordination. Equipped with procurement authority under the Arizona State Procurement Code, the Business Manager manages purchase requisitions via the Arizona Procurement Portal, reconciles purchasing card activity, consults on division fleet and provides comprehensive financial oversight. Responsibilities include managing AZ360 FIN setup for Capital Appropriations and Building Renewal funds, coordinating cost allocations, handling inter-agency service agreements, and maintaining accurate financial tracking to guide division leadership, executive inquiry, and legislative decision-making. Additionally, the position fulfills key administrative duties such as drafting and submitting Arizona Administrative Code rule changes, supporting board operations, and coordinating facility space planning, IT work orders, and division billing.

Track and forecast revenues, encumbrances, expenditures, and budget capacity for GSD operations and projects in collaboration with central budget staff, division leaders, and project stakeholders.

Prepare and reconcile financial reports and projections with central budget and accounting teams.

Establish, monitor, and reconcile Building Renewal, Capital Outlay, and ISA program allocations in AZ360 FIN, including setting up appropriate chart-of-accounts elements for each project.

Process, track, and approve purchase requisitions, purchasing card (p-card) transactions, payables, and receipts.

Serve as the primary division point of contact for troubleshooting and interpreting AZ360 FIN and Arizona Procurement Portal (APP) transactions.

Support division billing and collection efforts for services, manage inter-agency service agreements (ISAs), approve interdepartmental transfers, track cash flow, and authorize expenditures.

Coordinate business operations to support division programs and project implementations, including tracking workforce needs, travel, inventory, vendor agreements, and equipment/software life cycles.

Offer guidance regarding GSD Fleet operations, evaluate state vehicle acquisitions alongside ADOT, and monitor division assets to verify adherence to yearly maintenance and emissions requirements.

Oversee the Special Events unit, managing the full lifecycle of complex special events in the Capitol area—including application processing, insurance verification, payment collection, inter-entity coordination, use of state property, and solicitations.

Manage on-site and off-site event setup for the Governor's Office, including high-visibility events such as the Governor's Inauguration, State Christmas Tree Lighting, and other major state functions.

Manage full-time equivalent (FTE) tracking and position control for the division.

Coordinate recruitment efforts between GSD and ADOA HR, facilitate employee onboarding and offboarding, monitor personnel matters, and oversee general HR administrative support functions.

Rules, Compliance & Governance Support:

Draft, interpret, and submit updates to the Arizona Administrative Code for GSD, including preparing and submitting 5-year rule reviews to the Governor's Regulatory Review Council (GRRC).

Serve as administrative backup for the Water Quality Appeals Board Clerk and the Lease Cost Review Board.

The statutes, policies, and procedures established for ADOA.

The principles, concepts, and methods of governmental accounting and budgeting.

The State Procurement Code.

The principles and practices of administration.

The principles and practices of management and supervision.

Knowledge of Construction and Facility best practices.

Effectively analyze, interpret, and report on data in various formats.

Effectively communicate by oral and written methods.

Work in a team environment and/or independently as required.

Multi-task and adapt to changing priorities.

Related 4 year degree or relevant work experience.

Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment.

If you have any questions please feel free to contact Christopher Langseth at [email protected] for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.