Branch Administrator
Key Skills for This Role
Full Job Posting
Hiring for the following location(s):
- Pompano Beach, FL, USA
Objective
The Sales Center Office Administrator is responsible for assisting the Sales Center Manager in the daily administrative operations at one of our established wholesale HVAC distributorships that carries multiple brands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain the office environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendor warranties, among other duties.
About Us
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Gemaire Distributors is a fully owned subsidiary of Watsco, Inc. (NYSE: WSO), the largest network of HVAC distribution businesses in the U.S. As one of Watsco's subsidiaries, Gemaire distributes top-quality HVAC/R equipment and supplies from more than 110 locations in 12 states including Florida, Georgia, North Carolina, South Carolina, Mississippi, Texas, Virginia, Alabama, Louisiana, California, Nevada and Arizona. Our customer-focused associates, vast inventory and technology initiatives allow us to provide our customers with best in class service.
As a member of the Gemaire team you will enjoy:
Exciting opportunities with a company that is growing
Great work hours! Standard business hours are Monday-Friday with occasional Saturdays
Competitive pay
Paid time off
Tuition assistance
Medical, dental, and vision insurance
Life insurance coverage
401(k) Plan
Employee Stock Purchase Plan
Short Term/Long Term Disability
Health Savings Account with employer contribution
Employee Referral Program
Employee Purchase Program
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Duties and Responsibilities
- Coordinate, process and reconcile center’s daily cash reports.
- Record and verify customer payments by reconciling cash, check and credit card payments as indicated by Counter Sales Associates.
- Balance cash postings to cash receipts.
- Prepare bank reconciliations and deposits daily.
- Reconcile cash sales in the general ledger to bank deposits.
- Log and retrieve cash reconciliation reports.
- Maintain office filing and storage systems.
- Monitor and order Sales Center supplies.
- Distribute/file all incoming mail.
- Process eCommerce sales orders
- Schedule LTL/TL Inbound Deliveries
- Process Vendor Advance Shipping Notices
- Schedule 3PL Outbound Deliveries
- Research Vendor PO Claims to reconcile with Accounts Payable
- Research and Process Inbound and Outbound Freight Discrepancies
- Research and Maintain Open and Aging Vendor Warranty Claims and Returns
- Maintain Aging Sales Orders and Serial Number Discrepancies
- Perform other duties as assigned.
- In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.
Required Qualifications
- Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.
- Knowledge of accounting practices and procedures a plus.
- Outstanding communication and organizational skills; must be very detail oriented.
- Proven success in providing excellent customer service.
- Ability to work independently but meet assigned goals and objectives in designated time frames.
- Capable of working in a fast-paced environment with skills to multi-task at different levels.
- Must possess the attitude of wanting to learn and grow with our Company.
- Knowledge of Microsoft Office products.
- Preferred Qualifications
- College/university degree preferred.
- Bilingual (Spanish) preferred.
Years of Experience
1 Years Minimum 1+ year experience in an Office Administrator role, preferably
in the HVAC industry.
Work Environment Details: Office Setting, Sales Center Office
Work Schedule: Monday-Friday 7:30 am-4:30 pm
Physical Demands Demand Frequency
Sedentary – Lifting 0-10 pounds Occasional
Light Lifting – 10-20 pounds Occasional
Moderate Lifting – 20 to 50 pounds Never
Heavy Lifting – 50 to 100 pounds Never
Pulling/Pushing, Carrying Occasional
Reaching or working above shoulder Occasional
Walking Frequent
Standing Frequent
Sitting Constant
Stooping Never
Kneeling Never
Repeated Bending Never
Climbing Never
Desk Work/Computer use/Telephone use Constant
Operating a motor vehicle Never
Operating a commercial vehicle Never
Operating warehouse equipment, forklift, baseloid lift etc Never
Other – Talk, Drive, visit customers etc. Frequent
EEO Statement:
Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.
Status
Full-Time
Company
Gemaire Distributors, LLC
About Gemaire Distributors
HVAC/R equipment, parts, and supplies wholesaler serving licensed contractors
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