Board Affairs Director

Main Purpose

Board Operations & Meeting Management

• Oversee end-to-end operational planning and execution for all regular, special, and annual Board and Committee meetings.
• Partner with the Executive Leadership Team to define meeting agendas, align strategic priorities, and track open action items.
• Direct all meeting logistics, including venue selection, catering, travel arrangements, technology setup, and digital board portal administration.
• Ensure high-quality Board materials are collected, formatted, and distributed securely on schedule.

Director Relations & Onboarding

• Act as the primary, high-touch point of contact for Board Directors regarding schedules, requests, and administrative support.
• Design and manage the operational orientation and onboarding process for new Board Directors.
• Coordinate director attendance, compensation processing, expense reimbursements, and travel arrangements.
• Organize Board retreats, dinners, and off-site strategic sessions.

Documentation & Board Communications

• Draft, finalize, and archive accurate official Board meeting minutes, resolutions, and decision logs.
• Maintain organized, centralized corporate records, board rosters, committee memberships, and historic meeting archives.
• Facilitate clear, timely communication channels between C-Suite executives and Board Members between formal meetings.
• Manage secure access and permissions within the board portal software.

Educational Qualification

• Bachelor's degree in Business Administration, Law, or a related field required.

Work Experience

• 9-12 years of experience in executive administration and board operations.

Required Skills

• Executive Relations & Discretion: exceptional emotional intelligence, tact, and professional discretion with C-Suite executives and Board Members.
• Written Communication & Documentation: superior drafting and editing abilities for meeting minutes and executive briefs.
• Proactive Problem Solving: anticipate executive needs, resolve logistical friction independently, and adapt under changing timelines.
• Agenda & Action Item Tracking: rigorous attention to detail in tracking follow-up items, board deliverables, and executive action plans.